Automated DrChrono Denied Claim Appeal Worklist
Every morning, WebRun opens DrChrono, collects all denied claims, groups them by denial reason and days remaining to the timely filing deadline, and logs the prioritized worklist to Airtable so the billing team can track appeal progress and clear the backlog systematically.
How do I track and prioritize denied claims for my pain management practice?
WebRun opens DrChrono every morning, collects all denied claims, and logs them to an Airtable worklist ranked by timely filing deadline and grouped by denial reason. Billing staff start each day knowing exactly which appeals are most urgent, cutting the risk of losing revenue to expired filing windows.
- Every denied claim is ranked by filing deadline before the billing team starts each morning
- Denials grouped by reason so the billing team can batch similar appeals
- Paid claims drop off the worklist automatically from live DrChrono data
Built for pain management billing teams · medical billing specialists · revenue cycle managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.drchrono.comin a real browser with your saved login - no setup, no API keys. -
1
DrChrono - pull denied claims with denial codes
drchrono.com
WebRun opens DrChrono to pull denied claims with denial codes. - Open DrChrono and navigate to the claims section
- Filter claims by status: denied
- Capture the denial code, denial reason, payer name, claim amount, date of service, and filing deadline for each
- Group by common denial reasons: missing modifier, no prior auth, medical necessity, duplicate
Done when Every denied claim is listed with its denial reason, payer, amount, and days to filing deadline.
-
2
Airtable - log prioritized appeal worklist
airtable.com
WebRun opens Airtable to log prioritized appeal worklist. - Open the denied claims tracker base
- Upsert each denied claim as a record with denial code, payer, amount, and deadline
- Sort records by days to filing deadline, most urgent first
- Flag claims expiring within seven days in a high-priority view
Done when All denied claims are logged in Airtable with deadline-ranked priority and grouped by denial reason.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it file the appeals automatically?
No. WebRun surfaces the worklist and groups denials by reason, but the appeal submission is left for your billing team to handle. This ensures clinical documentation and coding accuracy are reviewed by a human before any appeal is filed.
How does it calculate the filing deadline?
It reads the date of service from the DrChrono claim and applies your configurable timely filing window (typically 90 to 365 days depending on the payer). You can set payer-specific windows when you configure the run.
What happens to claims that get paid after a denial?
WebRun reads live claim statuses from DrChrono each run. Any claim that moved from denied to paid is removed from the worklist automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.