Automated DrChrono Pain Management Care Gap Report
Every Monday, WebRun opens DrChrono, reviews the active patient panel for those overdue for a required touchpoint such as a lab review, a medication check visit, or a post-procedure follow-up, and logs a tiered care gap report to Google Sheets so the clinical team can close every open gap this week.
How do I automatically find pain management patients with open care gaps in DrChrono?
WebRun audits the DrChrono active patient panel every Monday and identifies patients overdue for a lab review, medication management visit, or post-procedure follow-up. It logs a tiered care gap report to Google Sheets sorted by urgency, giving the clinical team a clear weekly action list before any patient falls through the cracks.
- Every open care gap is surfaced to the clinical team each Monday
- Most at-risk patients sort to the top by days overdue
- Gaps closed by recent visits clear automatically from live DrChrono data
Built for pain management clinical teams · medical directors · quality improvement coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.drchrono.comin a real browser with your saved login - no setup, no API keys. -
1
DrChrono - audit active patients for open care gaps
drchrono.com
WebRun opens DrChrono to audit active patients for open care gaps. - Open DrChrono and filter the active patient panel
- For each patient, check the last lab review date, last medication management visit, and last documented follow-up
- Flag patients overdue by category: lab review overdue, medication check overdue, follow-up overdue
- Note the patient (initials), gap type, days overdue, and responsible provider
Done when Every active patient with an overdue care touchpoint is listed with gap type and days overdue.
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2
Google Sheets - log tiered care gap report
google.com
WebRun opens Google Sheets to log tiered care gap report. - Open the weekly care gap report sheet
- Add a row per patient with gap type, days overdue, responsible provider, and suggested action
- Sort by days overdue descending so the most at-risk patients appear first
Done when All open care gaps are logged in Google Sheets sorted by urgency and ready for the clinical team to action.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reach out to patients about their care gap?
No. WebRun surfaces the gaps internally in Google Sheets for the clinical team to action. Any patient outreach is drafted separately for staff review and approval before sending, protecting PHI.
What types of care gaps does it track?
By default: lab reviews overdue by more than 90 days, medication management visits overdue by more than 30 days, and post-procedure follow-ups overdue by more than 14 days. All thresholds are configurable.
What if a patient was seen and the gap was closed after the last run?
WebRun reads live chart data in DrChrono each Monday, so any gap closed by a recent visit or documented review is cleared from the report automatically.
Related templates
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