Automated Dolbey Chart Suspension Countdown Alerts
Every morning, WebRun opens Dolbey, finds deficient charts closing in on your medical staff bylaws suspension deadline, logs each physician's countdown in Google Sheets, and posts the medical staff office a Slack alert so leadership can intervene before a suspension actually triggers.
How do I catch physicians before their charts trigger an automatic suspension?
WebRun catches incomplete charts before they trigger an automatic suspension. Every morning it opens Dolbey, finds charts closing in on your medical staff bylaws deadline, logs each physician's countdown in Google Sheets, and posts the medical staff office a Slack alert once someone is inside the warning window, so leadership can step in before a suspension becomes automatic.
- Leadership gets a warning window before a suspension becomes automatic
- Physicians closest to the deadline surface first, every morning
- Medical staff office acts on real countdown data, not a manual chart pull
Built for medical staff offices · HIM directors · chart completion coordinators · hospital compliance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.dolbey.comin a real browser with your saved login - no setup, no API keys. -
1
Dolbey - find charts nearing the suspension deadline
dolbey.com
WebRun opens Dolbey to find charts nearing the suspension deadline. - Open the Dolbey deficiency list and filter to charts still incomplete
- Calculate the days remaining before each hits your bylaws suspension deadline
- Group remaining charts by physician so partial completions still count
Done when Every physician with a chart inside the suspension warning window is identified.
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2
Google Sheets - log each physician's countdown
google.com
WebRun opens Google Sheets to log each physician's countdown. - Log each physician's name, chart count, and days remaining on the countdown sheet
- Move any physician who completes their charts to a resolved tab
- Keep a history of who has been in the warning window before
Done when The countdown sheet reflects every physician currently inside the warning window.
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3
Slack - alert the medical staff office
slack.com
WebRun opens Slack to alert the medical staff office. - Post a countdown alert to the medical staff office channel for anyone inside 3 days of suspension
- Put physicians closest to the deadline first
- Never contact the physician directly. This alert is for the office to act on
Done when The medical staff office has today's suspension countdown before it becomes automatic.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this replace the weekly physician reminder?
No. The weekly reminder is a routine nudge sent to physicians. This is a separate daily escalation to the medical staff office only for charts actually closing in on an automatic suspension.
Will it suspend or notify a physician directly?
No. WebRun only alerts the medical staff office. Any decision to intervene, extend, or allow a suspension to proceed stays entirely with your office.
How is the deadline calculated?
From the deficiency date Dolbey already tracks against your bylaws window, typically 14 or 30 days. Change the window any time and the countdown recalculates on the next run.
Related templates
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