Automated GoCardless Payout Reconciliation
When a payout settles in GoCardless, WebRun opens it, lists every payment, fee, refund and chargeback that makes up the total, checks the parts add back to the payout figure, files the breakdown as rows in Airtable, and sends the bookkeeper a short WhatsApp summary tied to the bank line.
How do I reconcile a GoCardless payout to the payments behind it?
WebRun reconciles each GoCardless payout as it settles. It lists every payment, fee, refund and chargeback that makes up the figure, checks the parts add back to the payout total, files the breakdown in Airtable, and sends your bookkeeper a WhatsApp summary that matches the bank line.
- Every payout ties back to the bank line with its parts shown
- Fees and refunds are separated instead of buried in a lump sum
- A payout that does not add up is flagged the day it settles
Built for bookkeepers · finance teams · subscription businesses · accountants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
manage.gocardless.comin a real browser with your saved login - no setup, no API keys. -
1
GoCardless - break the payout into its parts
gocardless.com
WebRun opens GoCardless to break the payout into its parts. - Open GoCardless and find payouts that settled since the last run
- Open each payout and list the payments it covers with customer and amount
- Capture the fees deducted and any refunds or chargebacks included
- Check the payments minus fees, refunds and chargebacks equals the payout total
- Do not retry, refund or cancel a payment. WebRun only reads the payout
Done when Each settled payout is broken into parts that add back to the payout total.
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2
Airtable - file the reconciled breakdown
airtable.com
WebRun opens Airtable to file the reconciled breakdown. - Open the reconciliation base in Airtable
- Create a payout record with the settlement date, reference and total
- Add one line per payment, fee, refund and chargeback under that payout
- Mark the payout reconciled when the lines tie back to the total exactly
- Flag any payout where the parts do not add up, with the difference shown
Done when Every settled payout has its lines filed and is marked reconciled or flagged.
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3
WhatsApp - summarise it for the bookkeeper
whatsapp.com
WebRun opens WhatsApp to summarise it for the bookkeeper. - Send the bookkeeper a short summary of the settled payout
- Give the payout total, the number of payments, total fees, and refunds included
- Say plainly whether it reconciles or by how much it is out
- Keep it to a few lines that sit next to the bank statement line
Done when The bookkeeper has the payout summary tied to the bank line.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Can it move money or retry a payment?
No. WebRun reads settled payouts and the payments inside them. It never retries a failed payment, issues a refund, cancels a mandate, or moves funds between accounts.
Does it post entries into my accounting system?
No. The breakdown is filed in Airtable and summarised on WhatsApp. Posting a journal or matching the bank line stays with your bookkeeper, who works from the reconciled figures.
What happens if a payout does not add up?
It is filed and flagged with the exact difference shown, and the WhatsApp summary says it is out rather than reconciled, so the discrepancy is investigated the same day.
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