Automated Landlord W-9 and Lease Chasing
Every Monday, WebRun opens Traction Ag, finds the landlords missing a signed land agreement or a current W-9, drafts a friendly request to each landlord, leaves every draft unsent for review, and posts the team a Slack list of which documents are still outstanding.
How do I collect missing landlord leases and W-9s automatically?
Every Monday, WebRun opens Traction Ag, finds the landlords missing a signed lease or a current W-9, and notes what each one still owes. It drafts a friendly request to each landlord, leaves every draft unsent for review, and posts the team a Slack list of who is outstanding, so land paperwork is complete well before 1099 season.
- Missing landlord leases and W-9s surface weekly, not in the 1099 rush
- Each request is drafted and waiting, so the team just reviews and sends
- Land paperwork is complete before year end because the chase runs every week
Built for row crop farmers · farm bookkeepers · land managers · farm accountants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
tractionag.comin a real browser with your saved login - no setup, no API keys. -
1
Traction Ag - find landlords missing paperwork
tractionag.com
WebRun opens Traction Ag to find landlords missing a lease or a W-9. - Open Traction Ag and review the land agreements and landlord records
- Capture each landlord missing a signed cash rent or share lease, or a current W-9 on file
- Skip any landlord whose documents are complete or who was chased in the last week
Done when Every landlord with a missing lease or W-9 has been listed with what is needed.
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2
Gmail - draft document requests
gmail.com
WebRun drafts a lease or W-9 request for each landlord and leaves it unsent. - Draft a warm, on-brand request to each landlord naming exactly which document is needed
- Include a simple line on how to sign or return it so the landlord can act quickly
- Save every message as a draft and leave it unsent for review
Done when A document-request draft sits ready in Gmail for every landlord with missing paperwork.
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3
Slack - report who is outstanding
slack.com
WebRun posts the week's outstanding lease and W-9 list to Slack. - Post the team a short list of landlords with a lease or W-9 still outstanding
- Sort by how long each has been outstanding so the oldest gaps stand out
- Note that the request drafts are waiting in Gmail for review
Done when The team has this week's outstanding-document list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email landlords without me?
No. WebRun only drafts each request in Gmail and leaves it unsent. A person reviews every message and clicks send, so nothing reaches a landlord without approval.
How does it know which landlords are missing paperwork?
It reads your land agreements and landlord records in Traction Ag each week and lists only those missing a signed lease or a current W-9. Complete landlords are dropped from the chase automatically.
Will it chase a landlord who just returned their form?
No. WebRun checks the live records in Traction Ag each run and skips any landlord whose lease or W-9 is now on file, plus anyone already chased in the last week.
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