Automated Farm Input Purchase Entry
Whenever a supplier invoice arrives in Gmail, WebRun reads the seed, chemical, and fertilizer line items, records each input purchase in Traction Ag against the right field and crop, and posts the team a Slack note of what was logged and what needs a human to confirm.
How do I log farm input purchases from supplier invoices automatically?
Whenever a supplier invoice lands in Gmail, WebRun reads the seed, chemical, and fertilizer lines and records the purchase in Traction Ag against the right field and crop. It flags any line it cannot match for a person to confirm, then posts the team a Slack note of what was logged, so input costs stay current without manual entry.
- Input costs post the day the invoice arrives, not at year end
- Every line ties to a field and crop so cost per acre stays accurate
- Unclear lines are held for a person, so bad data never lands unchecked
Built for row crop farmers · farm bookkeepers · grain operations · farm accountants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - read the supplier invoice
gmail.com
WebRun opens the supplier invoice in Gmail and reads each input line. - Open the new supplier invoice email and its attached PDF
- Read the vendor, invoice number, date, and each seed, chemical, and fertilizer line with quantity and price
- Skip any invoice already logged this run so nothing is entered twice
Done when The invoice vendor, total, and every input line have been captured.
-
2
Traction Ag - log the input purchase
tractionag.com
WebRun records the input purchase in Traction Ag against the right field and crop. - Open Traction Ag and create the input purchase for the vendor and invoice
- Assign each line to the matching input, field, and crop so cost per acre stays accurate
- Leave any line WebRun cannot match with confidence marked for a person to confirm before it posts
Done when Every confident input line is recorded in Traction Ag and unclear lines are flagged for review.
-
3
Slack - report what was logged
slack.com
WebRun posts the team a Slack note of the input purchases it logged. - Post the team a short note of the invoices logged, the vendor, and the input total for each
- List any line held for a person to confirm and why
- Keep it an internal note for the team, with no reply to the supplier
Done when The team has a Slack note of what was logged and what needs confirming.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to the supplier?
No. WebRun only reads the invoice and records the purchase in Traction Ag, then posts an internal Slack note for the team. It never replies to the supplier or sends anything outside your farm.
What if it cannot tell which field a line belongs to?
It logs the lines it can match with confidence and leaves anything unclear marked for a person to confirm before it posts, so a wrong field or crop never lands in your books unchecked.
Will the same invoice get logged twice?
No. WebRun checks what it has already entered each run and skips any invoice already recorded, so a duplicate purchase never reaches Traction Ag.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.