Automated Brewery Distribution Invoice Chaser
Every Monday, WebRun opens Ekos, finds distribution invoices that are past due, drafts a polite payment-reminder email per distributor in Gmail, and posts a Slack summary to your finance team listing who owes what and how many days overdue, so the team can review and send reminders at the right moment.
How do I automatically chase overdue invoices from my beer distributors?
WebRun opens Ekos every Monday, finds overdue distribution invoices, and drafts a polite payment-reminder email per distributor in Gmail. It then posts a Slack chase list ranking accounts by days overdue and outstanding balance, so your finance team can review and send reminders to the right distributors at the right time.
- Every overdue distributor invoice gets a draft reminder every Monday
- Oldest and largest balances are surfaced first so your team chases the right accounts
- No payment demand goes to a distributor without human review
Built for craft breweries · finance managers · sales managers · brewery owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.goekos.comin a real browser with your saved login - no setup, no API keys. -
1
Ekos - find overdue distribution invoices
goekos.com
WebRun opens Ekos to find overdue distribution invoices. - Open Ekos and navigate to Invoices or Accounts Receivable
- Filter to distribution-channel invoices with a status of overdue or past due date
- Capture each distributor's name, invoice number, amount due, invoice date, and days overdue
- Group invoices by distributor to build a consolidated balance per account
Done when All overdue distribution invoices are listed with distributor, amount, and days overdue.
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2
Gmail - draft reminder email per distributor
gmail.com
WebRun opens Gmail to draft reminder email per distributor. - Draft one payment-reminder email per distributor covering all their overdue invoices
- Keep the tone polite and professional, referencing invoice numbers and amounts
- For invoices more than 60 days overdue, note the escalation in the draft without sending
- Save all drafts unsent in Gmail Drafts for team review
Done when One unsent reminder draft per overdue distributor is saved in Gmail Drafts.
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3
Slack - post chase list for finance review
slack.com
WebRun opens Slack to post chase list for finance review. - Post a weekly chase list to your finance Slack channel
- List each distributor with their total overdue balance and number of days past due
- Flag distributors with balances over 60 days as priority accounts
- Prompt the team to review and send Gmail drafts for the accounts they choose to chase this week
Done when Finance team has this week's chase list in Slack with priority flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email distributors automatically?
No. Every reminder is saved as a Gmail Draft and a Slack alert prompts your finance team to review before sending. No payment-reminder email reaches a distributor without a human approving it.
What if a distributor has paid since the last Ekos sync?
It reads the live invoice status in Ekos at the time of each run, so any distributor who has settled their balance since the last run will be excluded from the draft and the chase list.
Can it prioritize the largest or oldest balances?
Yes. The Slack digest lists distributors sorted by days overdue and flags any balance over 60 days, so your team can focus on the highest-risk accounts first.
Related templates
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