Renew beer and wine club memberships before they lapse
Every Monday, WebRun opens Ekos, finds beer or wine club members whose membership expires in the next 30 days, drafts a personalized renewal email for each in Mailchimp, and posts a Slack alert so your team reviews and approves the campaign before it sends.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send brewery club membership renewal reminders?
WebRun opens Ekos every Monday, finds beer and wine club members expiring in the next 30 days, and drafts a personalized renewal campaign in Mailchimp for each tier. A Slack alert prompts your team to review the draft before any email reaches a member, keeping renewals timely and controlled.
- Renewal emails are drafted and queued before any membership lapses
- No renewal message reaches a member without team review
- Already-renewed members are excluded automatically, preventing double-contact
Built for craft breweries · wineries · taproom managers · marketing teams · club coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.goekos.comin a real browser with your saved login - no setup, no API keys. -
1
Ekos - find members with upcoming renewals
goekos.com How to Automate Ekos
WebRun opens Ekos to find members with upcoming renewals. - Open Ekos and navigate to customer or membership records
- Filter to club members with an expiry date within the next 30 days
- Capture each member's name, email, membership tier, and expiry date
- Note any members already auto-renewed so they are excluded from the outreach
Done when A list of members due for renewal in the next 30 days is ready, with contact details and tier.
-
2
Mailchimp - draft renewal email campaign
mailchimp.com How to Automate Mailchimp
WebRun opens Mailchimp to draft renewal email campaign. - Open Mailchimp and create a new campaign draft for the renewal segment
- Populate the recipient list with the expiring-member contacts from Ekos
- Draft a personalized renewal email using the member's name and membership tier
- Include the renewal call-to-action and any current club offer or incentive
- Save the campaign as a draft without scheduling or sending
Done when A Mailchimp draft campaign is saved for review, not yet scheduled or sent.
-
3
Slack - alert team to review before sending
slack.com How to Automate Slack
WebRun opens Slack to alert team to review before sending. - Post a Slack alert to your marketing channel with the count of members due to renew
- Include the link to the Mailchimp draft campaign for review
- Note the renewal window so your team can schedule the send at the right time
Done when Your team has a Slack prompt with a direct link to the draft renewal campaign.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the renewal email to members automatically?
No. Every renewal email is saved as a Mailchimp draft and your team receives a Slack alert to review the campaign before it is scheduled or sent. No email reaches a member without human approval.
How far in advance does it flag upcoming renewals?
By default it flags members expiring within the next 30 days, giving your team enough time to review, personalize if needed, and schedule the send at the right point in the renewal window.
Does it include members who have already auto-renewed?
No. It checks Ekos for already-renewed memberships and excludes them from the draft campaign so members who are current do not receive an unnecessary renewal nudge.
Related templates
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