Automated Truck Repair Invoice Chaser
Every Monday, WebRun opens Fullbay, finds every invoice past its due date, drafts a polite payment reminder email for each fleet account, and posts your service manager a Slack chase list ranked by balance so the biggest overdue accounts get attention first.
How do I automatically follow up on overdue truck repair invoices?
WebRun opens Fullbay every Monday, finds every invoice past its due date, and drafts a professional payment reminder in Gmail for each fleet account. A Slack chase list lands in your manager channel ranked by balance, so your team knows exactly who owes the most and which drafts need approval before anything is sent.
- Overdue accounts get a prompt reminder every Monday without manual effort
- Largest outstanding balances are flagged first so collections are prioritized
- No double-sending: paid invoices are skipped automatically from live Fullbay data
Built for truck repair shops · fleet service managers · heavy-duty repair centers · commercial vehicle service
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.fullbay.comin a real browser with your saved login - no setup, no API keys. -
1
Fullbay - find overdue invoices
fullbay.com
WebRun opens Fullbay to find overdue invoices. - Open Fullbay and filter invoices to Overdue status
- Capture the invoice number, fleet account name, contact email, balance due, and days overdue for each
- Skip any invoice already chased in the last 7 days to avoid duplicate reminders
Done when Every overdue invoice eligible for a reminder is listed with its details.
-
2
Gmail - draft payment reminder
gmail.com
WebRun opens Gmail to draft payment reminder. - Draft a professional, on-brand payment reminder for each fleet account
- Include the invoice number, amount due, and original due date
- For balances over your review threshold, leave the draft for the manager to approve before sending
Done when A draft payment reminder is ready in Gmail for every eligible overdue account.
-
3
Slack - post chase list to manager
slack.com
WebRun opens Slack to post chase list to manager. - Post this week's chase list to the manager channel, ranked by balance descending
- Flag accounts more than 30 days overdue with a clear label
- Include the total outstanding amount and how many draft reminders are waiting for review
Done when The service manager has this week's prioritized chase list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send payment reminders to customers without my approval?
No. Every reminder is saved as a Gmail draft. Large balances are flagged specifically for manager review. Nothing goes to a customer until a human sends it.
How does it avoid sending a second reminder to someone who already paid?
It reads the live invoice status in Fullbay each Monday, so anyone who paid since the last run is automatically skipped.
Can it handle fleet accounts with multiple overdue invoices?
Yes. It groups all overdue invoices for the same fleet account into one reminder email so the customer receives a single, clear statement rather than separate emails per invoice.
Related templates
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