Automated DOT Inspection Reminders for Fleet
Every morning, WebRun opens Mitchell 1, finds every commercial vehicle whose DOT inspection is due within 30 days or already expired, drafts a compliance reminder email to the fleet manager, and posts your service team a Slack alert listing overdue and near-due units by fleet account.
How do I automatically remind fleet customers when their trucks are due for a DOT inspection?
WebRun opens Mitchell 1 each morning to find every commercial vehicle whose DOT inspection is due within 30 days or already expired. It drafts a compliance reminder email to each fleet manager in Gmail and posts your service team a Slack alert with overdue units prominently flagged, so no truck runs out of compliance for lack of a timely reminder.
- No truck runs past its DOT inspection expiry without a timely reminder
- Fleet managers receive a clear notice 30 days before compliance deadlines
- Overdue units are flagged immediately so your team can prioritize them
Built for truck repair shops · fleet compliance managers · heavy-duty service centers · commercial vehicle operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mitchell1.comin a real browser with your saved login - no setup, no API keys. -
1
Mitchell 1 - find vehicles due for DOT inspection
mitchell1.com
WebRun opens Mitchell 1 to find vehicles due for DOT inspection. - Open Mitchell 1 and navigate to the vehicle service history records
- Filter for units whose last DOT inspection date is more than 11 months ago or whose inspection sticker expires within 30 days
- Capture the vehicle ID, fleet account, inspection expiry date, and contact email for each
Done when Every vehicle approaching or past its DOT inspection due date is listed with contact details.
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2
Gmail - draft compliance reminder to fleet manager
gmail.com
WebRun opens Gmail to draft compliance reminder to fleet manager. - Draft a compliance reminder email for each fleet manager listing their affected units and inspection due dates
- Include the vehicle IDs, expiry dates, and a prompt to schedule an appointment
- Save each email as a draft for your service writer to review before sending
Done when A draft compliance reminder is ready for every fleet account with units due for DOT inspection.
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3
Slack - alert team to overdue and near-due units
slack.com
WebRun opens Slack to alert team to overdue and near-due units. - Post a compliance alert to the service channel listing all near-due and overdue units
- Separate the list into overdue units and units due within 30 days, with fleet account labels
- Flag any unit already past expiry with a prominent label so it is prioritized immediately
Done when Your team has the full DOT inspection status list in Slack with overdue units clearly flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the compliance reminder to fleet managers without my review?
No. Every reminder is saved as a Gmail draft for your service writer to approve and send. Nothing reaches a fleet manager until a human reviews it.
How far ahead does it warn about upcoming DOT inspections?
It flags vehicles 30 days before their inspection expiry by default, giving fleet managers enough time to schedule the work and keep their trucks on the road legally.
What if a vehicle already had its inspection done elsewhere and the record is not in Mitchell 1?
It works from the data in Mitchell 1. If an inspection was completed at another shop and not recorded, the vehicle will still appear on the list until the record is updated in your system.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.