Automated Karmak National Account Billing Recap
Every Monday, WebRun opens Karmak Fusion, compiles every parts and service charge from the past week by national fleet account, drafts a consolidated billing recap email to each account's AP contact grouped by PO and unit number, and posts your accounting team a Slack summary of total billed by account for the week.
How do I compile a weekly billing recap for national fleet accounts automatically?
WebRun compiles every parts and service charge posted in Karmak Fusion over the past week, groups them by national fleet account, PO, and unit number, and drafts a consolidated billing recap email in Gmail for each account's AP contact. Your accounting team also gets a Slack summary of totals billed per account, with unusually high or low weeks flagged, before any recap goes out.
- National accounts get a clean, PO grouped billing recap every week instead of scattered charges
- Accounting sees total billed per account before a single recap email goes out
- Unusually high or low weekly totals are flagged for a second look
Built for commercial truck dealerships · dealership accounting teams · national account managers · AR and billing staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.karmak.comin a real browser with your saved login - no setup, no API keys. -
1
Karmak Fusion - compile weekly charges by national account
karmak.com
WebRun opens Karmak Fusion to compile weekly charges by national account. - Open Karmak Fusion and pull every parts and service charge posted in the last 7 days
- Group charges by national account, then by PO number and unit number within each account
- Total the amount billed per account for the week
Done when Every charge from the past week is grouped by national account, PO, and unit.
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2
Gmail - draft the consolidated billing recap
gmail.com
WebRun opens Gmail to draft the consolidated billing recap. - Draft a consolidated billing recap email for each national account's AP contact
- List every charge by PO and unit number with the amount, and the week's total
- Save each recap as a Gmail draft for your accounting team to review and send
Done when A draft billing recap email is ready in Gmail for every national account billed this week.
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3
Slack - post weekly totals to accounting
slack.com
WebRun opens Slack to post weekly totals to accounting. - Post a summary to the accounting channel listing total billed per national account for the week
- Flag any account whose total is unusually high or low compared to recent weeks
- Include the count of draft recaps waiting for review
Done when Your accounting team has this week's billing totals by account in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the billing recap to national accounts without review?
No. Every recap is saved as a Gmail draft for your accounting team to review and send. WebRun never sends a billing statement to a customer on its own.
How are charges grouped in the recap?
By PO number and unit number within each national account, matching how most fleet AP departments expect a consolidated statement to be broken down.
Will it flag an account whose bill looks unusually high?
Yes. The Slack summary flags any national account whose weekly total is noticeably higher or lower than its recent average, so your team can double check before sending.
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