Automated Karmak DOT Inspection Alerts
Every morning, WebRun opens Karmak Fusion, checks the DOT annual inspection due date on record for every unit, drafts a reminder text for the fleet contact on any unit due within 30 days, and logs the complete compliance list to Google Sheets so your service scheduler always has an up to date view of what is coming due.
How do I alert fleet customers automatically before their truck's DOT inspection is due?
WebRun checks the DOT annual inspection due date on every unit in Karmak Fusion each morning, drafts a Twilio reminder text for the fleet contact on any unit due within 30 days, and logs the full compliance list to Google Sheets sorted by due date. Reminders wait as drafts for a service advisor to send, keeping every fleet customer's truck compliant without a missed inspection.
- Fleet customers get a DOT inspection reminder 30 days out instead of finding out at roadside
- Service schedulers get a sorted compliance list instead of checking every unit by hand
- Every reminder is drafted first, so no automatic text reaches a fleet contact
Built for commercial truck dealerships · service schedulers · fleet compliance coordinators · dealership service departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.karmak.comin a real browser with your saved login - no setup, no API keys. -
1
Karmak Fusion - check DOT inspection due dates
karmak.com
WebRun opens Karmak Fusion to check DOT inspection due dates. - Open Karmak Fusion and pull the DOT annual inspection due date on record for every unit
- Filter to units due within the next 30 days
- Capture the fleet account, unit number, and fleet contact for each
Done when Every unit due for DOT inspection within 30 days is listed with its fleet contact.
-
2
Twilio - draft a reminder text per fleet contact
twilio.com
WebRun opens Twilio to draft a reminder text per fleet contact. - Draft a short reminder text for each fleet contact naming the unit and the DOT inspection due date
- Ask whether they want to schedule the inspection with your service department
- Queue the text for a service advisor to review and send, do not send it automatically
Done when A draft DOT inspection reminder text is queued for every unit due within 30 days.
-
3
Google Sheets - log the compliance list
google.com
WebRun opens Google Sheets to log the compliance list. - Log every unit due for DOT inspection to a compliance sheet with account, unit number, and due date
- Sort the sheet soonest due date first
- Mark which units already have a draft reminder queued
Done when Your service scheduler has a single Google Sheets compliance list of every unit due for DOT inspection.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text fleet customers about their DOT inspection without review?
No. Every reminder is queued as a draft in Twilio for a service advisor to review and send. WebRun never texts a fleet contact on its own.
How far ahead does it flag an upcoming inspection?
It flags any unit whose DOT annual inspection due date in Karmak Fusion falls within the next 30 days. You can adjust that window in your WebRun settings.
Does it track inspections that already happened?
Yes. It reads the current due date on record in Karmak Fusion each morning, so a unit drops off the list as soon as its inspection is logged and the date rolls forward.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.