Automated Extensiv Client Billing Usage Reports
Every Monday, WebRun opens Extensiv Billing Manager, pulls each client's storage, handling, and shipping usage for the prior week, writes a structured usage report to Google Sheets, and posts a summary to Slack so your billing team can review before generating invoices.
How do I automatically generate a client billing usage report from Extensiv before invoicing?
Every Monday, WebRun opens Extensiv Billing Manager, extracts each client's storage, handling, and shipping usage for the prior week, writes a structured report to Google Sheets with variance flags, and notifies your billing team in Slack. Your team reviews and approves before any invoice is generated.
- Billing team reviews usage data before any invoice is generated
- High-variance clients flagged automatically so billing errors are caught early
- Weekly billing cycle runs without manual data exports from Extensiv
Built for 3PL billing managers · operations finance teams · warehouse billing staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.extensiv.comin a real browser with your saved login - no setup, no API keys. -
1
Extensiv - pull client storage, handling, and shipping usage
extensiv.com
WebRun opens Extensiv to pull client storage, handling, and shipping usage. - Open Extensiv Billing Manager and select the previous week's billing period
- Export storage fees, handling fees, and shipping charges for each client
- Flag any clients with usage significantly above or below their expected volume
Done when All client usage data for the prior week is captured and anomalies flagged.
-
2
Google Sheets - write structured usage report per client
google.com
WebRun opens Google Sheets to write structured usage report per client. - Write a row per client to the billing review sheet with storage, handling, shipping, and total usage
- Include a variance column comparing this week's usage to the prior week
- Add a flag column for any client with variance above 20 percent
Done when The billing review sheet is updated with all client usage and variance flags.
-
3
Slack - notify billing team the report is ready
slack.com
WebRun opens Slack to notify billing team the report is ready. - Post a Slack message to the billing channel confirming the report is ready
- Include a count of clients with high-variance flags that need review before invoicing
Done when The billing team has a Slack notification with a link to the usage report.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it generate or send invoices to clients?
No. WebRun produces a usage report for your billing team to review. Invoices are generated inside Extensiv Billing Manager by a human after confirming the usage figures are correct.
What counts as an anomaly worth flagging?
By default, any client whose usage is more than 20 percent above or below their prior-week figure gets a flag. You can adjust that threshold to match your billing review criteria during setup.
Can it cover multiple billing periods or just the prior week?
It defaults to the prior week to support a weekly invoice cycle. For monthly billing, the cadence can be changed to run at month end instead, pulling the full monthly usage window.
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