Automated Extensiv Carrier Cost Variance Report
Every Monday, WebRun opens Extensiv Small Parcel Suite, pulls actual carrier charges versus expected rates for the prior week's shipments, logs variances by client and carrier to Google Sheets, and sends a Telegram alert to your ops lead so overbills are caught before client invoices go out.
How do I automatically track carrier cost variances across my Extensiv shipments?
Every Monday, WebRun opens Extensiv Small Parcel Suite, compares actual carrier charges against expected rates for the prior week's shipments, and logs variances by client and carrier to Google Sheets. A Telegram alert tells your ops lead the total overbill exposure so disputes are raised before client invoices are finalized.
- Carrier overbills caught before they appear on client invoices
- Weekly net overbill exposure quantified without manual rate comparison
- Ops lead alerted to the highest-variance carrier every Monday
Built for 3PL operations managers · transportation cost analysts · fulfillment center billing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.extensiv.comin a real browser with your saved login - no setup, no API keys. -
1
Extensiv - pull actual vs. expected carrier charges
extensiv.com
WebRun opens Extensiv to pull actual vs. expected carrier charges. - Open Extensiv Small Parcel Suite and pull the prior week's shipment carrier cost data
- Compare actual carrier charges against the contracted or expected rate for each shipment
- Group variances by client and carrier, noting total overbilled and underbilled amounts
Done when Carrier cost variances for the prior week are identified and grouped by client and carrier.
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2
Google Sheets - log variance detail by client and carrier
google.com
WebRun opens Google Sheets to log variance detail by client and carrier. - Append variance rows to the Carrier Cost Variance sheet with client, carrier, expected cost, actual cost, and variance amount
- Calculate a variance percentage and flag rows above a set threshold
- Include a weekly total row summarizing net overbill and underbill by carrier
Done when The Carrier Cost Variance sheet is updated with all prior-week variances and totals.
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3
Telegram - alert ops lead to significant variances
telegram.org
WebRun opens Telegram to alert ops lead to significant variances. - Send a weekly summary to the ops lead Telegram with total variance count and net overbill amount
- Highlight the carrier with the largest variance so the lead knows where to focus the review
Done when The ops lead has a Telegram summary with total overbill exposure for the prior week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it dispute the overbill with the carrier automatically?
No. Carrier disputes require human judgment and documentation. WebRun flags the variance and quantifies the exposure so your team can decide whether to dispute, absorb, or pass on the charge.
Where does it get the expected carrier rate to compare against?
It uses the contracted or quoted rates stored in Extensiv Small Parcel Suite. If your contracted rates are not configured in Extensiv, the comparison defaults to a prior-period average instead.
Does it cover all carriers or just specific ones?
It covers every carrier integrated into Extensiv Small Parcel Suite for your account, including UPS, FedEx, USPS, and regional carriers. The report filters to only carriers with at least one variance.
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