Automated Restroworks PO Approval Reminders
Every morning, WebRun opens Restroworks procurement, finds every purchase order still sitting in an approval queue, checks how long each one has been waiting and what outlet or central kitchen order it is holding up, and pings the named approver directly in Microsoft Teams.
How do I remind approvers about stuck purchase orders automatically?
Every morning, WebRun opens Restroworks procurement, finds every purchase order still sitting in an approval queue, and checks how long each one has been waiting and what it is holding up. It sends each named approver a direct Microsoft Teams reminder listing only their own stuck orders, oldest first, so nothing stalls quietly.
- Stuck purchase orders get a direct reminder every morning, not a chain-wide nag
- Each approver sees only their own queue, sorted by how long it has waited
- Same-day requests are left alone so approvers are not chased unfairly
Built for restaurant chain procurement teams · central kitchen managers · outlet general managers · multi-unit restaurant operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.restroworks.comin a real browser with your saved login - no setup, no API keys. -
1
Restroworks - find purchase orders stuck awaiting approval
restroworks.com
WebRun opens Restroworks to find purchase orders stuck awaiting approval. - Open Restroworks procurement and filter purchase orders to pending approval
- Capture the requesting outlet, the vendor, the amount, the named approver, and hours waiting for each
- Skip anything submitted in the last few hours so same-day requests are not chased too early
Done when Every purchase order stuck in approval is listed with its approver and wait time.
-
2
Microsoft Teams - remind the named approver directly
microsoft.com
WebRun opens Microsoft Teams to remind the named approver directly. - Send each named approver a direct Microsoft Teams message listing only their own pending purchase orders
- Sort each approver's list by hours waiting, oldest first
- Do not approve, reject, or edit any purchase order. Only remind the person who can
Done when Every approver has a direct reminder in Microsoft Teams naming just their own stuck purchase orders.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve a purchase order on its own?
No. WebRun never approves, rejects, or edits a purchase order. It only reads which ones are pending and reminds the named approver in Microsoft Teams that theirs is waiting.
Does every approver see everyone else's pending orders?
No. Each approver's Microsoft Teams reminder lists only the purchase orders assigned to them, sorted oldest first, so nobody has to scan a chain-wide list to find their own.
Will it chase a purchase order submitted an hour ago?
No. It skips anything submitted in the last few hours so a same-day request is not flagged as stuck before the approver has had a fair chance to look at it.
Related templates
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