Automated Restroworks Payout Reconciliation
Every morning, WebRun opens Restroworks, totals the payout each delivery aggregator owes after commission and discounts, matches it against the deposit that actually landed in Xero, and posts finance a Microsoft Teams list of every mismatch so nothing gets written off by accident.
How do I catch delivery aggregator payout shortfalls automatically?
Every morning, WebRun opens Restroworks, totals what each delivery aggregator owes after commission for yesterday's orders, and matches that expected payout against the deposit that actually landed in Xero. Any shortfall gets posted to finance in Microsoft Teams with the outlet, the aggregator, and how long it has been open.
- Every aggregator shortfall is flagged the morning after settlement, not at month end
- Finance sees the exact gap per outlet, not a lump chain-wide total
- Old unmatched shortfalls stay visible instead of quietly aging off the books
Built for restaurant chain finance teams · multi-outlet restaurant controllers · cloud kitchen operators · F&B finance managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.restroworks.comin a real browser with your saved login - no setup, no API keys. -
1
Restroworks - total each aggregator's expected payout
restroworks.com
WebRun opens Restroworks to total each aggregator's expected payout. - Open Restroworks and go to the aggregator payout report for orders settled yesterday
- Capture each aggregator's gross order value, commission, and expected net payout
- Group the totals by aggregator and by outlet
Done when Every aggregator's expected payout is totalled by outlet for yesterday's settlement.
-
2
Xero - match the payout against the bank deposit
xero.com
WebRun opens Xero to match the payout against the bank deposit. - Open Xero and find the matching bank deposit from each aggregator
- Compare the deposited amount against the expected payout from Restroworks
- Note the difference and how many days it has been open
Done when Every aggregator payout is matched to a deposit, or logged as a shortfall with an amount.
-
3
Microsoft Teams - flag every unmatched shortfall
microsoft.com
WebRun opens Microsoft Teams to flag every unmatched shortfall. - Post the finance channel a list of every aggregator shortfall, largest first
- Include the outlet, the aggregator, and days the mismatch has been open
- Leave the write off decision and any dispute with the aggregator to finance
Done when Finance has today's list of unmatched aggregator payouts in Microsoft Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it dispute the shortfall with the aggregator for me?
No. WebRun only matches Restroworks payout data against Xero deposits and reports the gap. Raising a dispute with the aggregator or writing off a small difference is a decision finance makes.
How far back does it check?
It checks orders settled the previous day against deposits in Xero, and keeps carrying forward any shortfall still unmatched, so an old mismatch stays visible instead of aging out of view.
Does it work across multiple aggregators at once?
Yes. It totals expected payouts separately for each aggregator Restroworks tracks, then matches each one against its own deposits in Xero, so the report never mixes one aggregator's shortfall into another's.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.