Studio Hero Automated Session Payment Reminders
Every Monday, WebRun opens Studio Hero, finds session invoices past their due date, confirms the outstanding balance in QuickBooks, and drafts a polite payment reminder email in Gmail for each client, ready for your review before it sends.
How do I send payment reminders for overdue session invoices?
WebRun reviews Studio Hero every Monday for session invoices past their due date, pulls the client, amount, and days overdue from QuickBooks, and drafts a polite reminder email in Gmail for each one. Every draft waits for your review before sending, so no payment chase reaches a client without your sign off first.
- Overdue invoices get a reminder every Monday without fail
- Every draft matches the real balance in QuickBooks
- No client chase email goes out without your review
Built for recording studios · studio owners · studio finance staff · freelance engineers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
thestudiohero.comin a real browser with your saved login - no setup, no API keys. -
1
Studio Hero - find overdue session invoices
thestudiohero.com
WebRun opens Studio Hero to find overdue session invoices. - Open Studio Hero and filter session invoices to unpaid and past due
- Capture the client, session, invoice amount, and days overdue for each
- Skip invoices already reminded this week
Done when Every overdue session invoice this run is listed with its details.
-
2
QuickBooks - check the real balance owed
- Look up each invoice in QuickBooks to confirm the outstanding balance
- Note any partial payment already applied
- Skip anything QuickBooks shows as fully paid
Done when Every invoice's real balance is confirmed against QuickBooks.
-
3
Gmail - draft the payment reminder
gmail.com
WebRun opens Gmail to draft the payment reminder. - Draft a polite reminder email for each client with the invoice amount and due date
- Match the tone to your last few sent reminders
- Leave the email as a draft in Gmail. Do not send it
Done when A payment reminder draft is waiting in Gmail for every overdue invoice.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about their balance without me?
No. WebRun drafts every reminder in Gmail and leaves it unsent, so you review and send each one yourself before it reaches a client.
What if a client already paid?
It checks the live balance in QuickBooks each run, so anyone who has paid, even partially, is skipped or adjusted automatically.
How often does it check for overdue invoices?
Every Monday morning, so your payment chase list is fresh at the start of each week instead of going stale between checks.
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