Automated PrimePay Payroll Approval Handoff
Each pay cycle, WebRun opens PrimePay, checks the pre-submission checklist including hours, new hires, and pay changes, logs each item to Airtable, and hands the approver a Notion summary to review and sign off before the run submits.
How do I get a payroll approval summary before submitting PrimePay?
WebRun checks PrimePay's pre-submission payroll checklist every cycle, logs hours, new hires, and pay changes to Airtable, and hands the approver a Notion summary with anything unusual flagged first. It never submits the run itself, so the final sign-off always stays with a human before payroll processes.
- Approvers get a flagged summary instead of a raw checklist
- Unusual pay changes get caught before submission
- A logged checklist backs every payroll cycle
Built for Payroll administrators · finance approvers · small business owners · PrimePay customers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
primepay.comin a real browser with your saved login - no setup, no API keys. -
1
PrimePay - check the pre-submission checklist
primepay.com
WebRun opens PrimePay to check the pre-submission checklist. - Open PrimePay and check this cycle's pre-submission checklist
- Read hours, new hires, and pay changes included in the run
- Flag anything unusual compared to the prior cycle
Done when This cycle's checklist items are captured with any flags.
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2
Airtable - log each checklist item
airtable.com
WebRun opens Airtable to log each checklist item. - Add a row for each checklist item and its status
- Record flagged items separately
- Keep the log for reference after the run submits
Done when Every checklist item has a current Airtable row.
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3
Notion - hand off the approval summary
notion.so
WebRun opens Notion to hand off the approval summary. - Build an approval summary page for this cycle
- List flagged items first, with the total run amount
- Hand the page to the approver. WebRun never submits the run itself
Done when The approver has a summary page before they sign off.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun submit the payroll run?
No. WebRun only prepares the checklist and the approval summary. Submitting the run always happens in PrimePay, by the approver.
What counts as a flagged item?
Any hours, new hire, or pay change that looks unusual compared to the prior cycle, so the approver sees it before signing off.
Does it notify employees about pay changes?
No, the summary is for your internal approver only. Any employee-facing pay communication is handled separately by your team.
Related templates
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