Automated Podiatry Denial Worklist
Every morning, WebRun opens Tebra, pulls all claims with a denied status, extracts the denial reason code and balance for each, logs them into a prioritized Google Sheet worklist sorted by dollar amount, and posts a Slack alert to the billing team so high-value denials are worked before the appeal window closes.
How do I automatically compile and prioritize insurance denial worklists for my podiatry practice?
Every morning, WebRun opens Tebra, pulls all denied claims with their reason codes and balances, and builds a prioritized Google Sheet worklist sorted by dollar value. Urgent claims near their appeal deadline are flagged, and the billing team gets a Slack alert with the day's denial count and total at risk so high-value denials are never missed.
- High-value denials are surfaced before appeal deadlines and never age out unworked
- Billing staff start each morning with a sorted worklist instead of manually filtering claims
- Total denied balance is visible in Slack each day for quick management oversight
Built for podiatry billing teams · podiatry practice managers · foot and ankle clinic billers · revenue cycle management staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.tebra.comin a real browser with your saved login - no setup, no API keys. -
1
Tebra - pull denied claims
tebra.com
WebRun opens Tebra to pull denied claims. - Open Tebra and filter claims to show only those with a denied status
- Capture the patient name, date of service, payer, denial reason code, and balance for each denied claim
- Identify claims approaching their timely appeal filing deadline (typically within 30 days of denial date)
Done when Every denied claim is captured with its denial code, balance, and filing deadline.
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2
Google Sheets - build prioritized worklist
google.com
WebRun opens Google Sheets to build prioritized worklist. - Open the Denial Worklist sheet in Google Sheets
- Append or update a row for each denied claim with patient, payer, reason code, balance, and days until appeal deadline
- Sort the list by balance descending so the highest-value denials appear at the top
- Mark any claim with fewer than 10 days until its appeal deadline as urgent
Done when The denial worklist is current, sorted by priority, and urgent items are flagged.
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3
Slack - alert the billing team
slack.com
WebRun opens Slack to alert the billing team. - Post a Slack alert to the billing channel with today's denial count and total dollar value at risk
- List any claims marked urgent with their deadline and balance
- Include a link to the denial worklist sheet for the team to begin working
Done when The billing team has a Slack alert with the morning's denial summary and a direct link to the worklist.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it automatically appeal the denied claims?
No. WebRun builds the worklist and surfaces the denials with their reason codes and deadlines. Filing appeals or contacting payers requires clinical and billing judgment, so those actions remain with your team.
How does it prioritize which denials to show first?
It sorts the worklist by claim balance from highest to lowest, then flags claims with fewer than 10 days until their appeal deadline as urgent so the highest-risk items are worked first.
What happens if a denied claim gets corrected and resubmitted?
On the next morning run, it reads the current claim status in Tebra and removes any claim that is no longer denied, so the worklist always reflects what is still open.
Related templates
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