Bring diabetic patients back for their annual foot check
Every Monday, WebRun opens ModMed, identifies diabetic patients who have not had a foot exam in the past 12 months, logs them in a Google Sheet, and drafts a recall message in Klara for each patient. A staff member reviews every draft before any message is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically recall diabetic patients for their annual foot exam?
Every Monday, WebRun scans ModMed for diabetic patients who have not had a foot exam in over 12 months, logs them in a Google Sheet, and drafts a personalized recall message in Klara for each one. Staff review every draft before any message is sent, helping the practice close care gaps while staying HIPAA-compliant.
- Overdue diabetic patients are identified weekly with no manual chart review
- Care gaps close faster as every at-risk patient gets a timely recall message
- Staff save hours each week otherwise spent on manual recall outreach
Built for podiatry practices · podiatrists treating diabetic patients · foot and ankle clinics · diabetic care coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.modmed.comin a real browser with your saved login - no setup, no API keys. -
1
ModMed - find overdue diabetic patients
modmed.com How to Automate ModMed
WebRun opens ModMed to find overdue diabetic patients. - Open ModMed and filter the patient list by diagnosis codes associated with diabetes (E11, E10, and related codes)
- Identify patients whose last podiatry visit was more than 12 months ago or who have no foot-exam note on record
- Capture each patient's name, date of birth, contact details, last visit date, and primary care provider
Done when Every diabetic patient overdue for a foot exam is identified with full contact details.
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2
Google Sheets - log the recall list
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the recall list. - Open the Diabetic Foot Recall tracking sheet
- Append a new row for each patient with name, contact, last visit date, and recall status
- Mark newly added patients as 'Draft Pending' so staff can track progress
Done when All overdue patients are logged in the tracking sheet with recall status noted.
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3
Klara - draft recall messages
klara.com
WebRun opens Klara to draft recall messages. - Draft a recall message for each patient in Klara, noting the importance of the annual foot exam and offering to schedule an appointment
- Leave every message as a draft and do not send until a staff member has reviewed and approved it
- Flag any patient with a missing contact number so staff can follow up by phone
Done when Recall messages are drafted in Klara for every patient on the list, none yet sent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send recall messages to patients without staff approval?
No. Every recall message is drafted in Klara and left unsent. A staff member must review each message before it reaches the patient, keeping protected health information under your control.
How does it identify which patients are diabetic?
It filters ModMed by standard ICD-10 diabetes diagnosis codes such as E10 and E11, matching the same patient list your practice already manages for chronic-disease care.
What if a patient has already scheduled a follow-up?
It checks for an existing upcoming appointment in ModMed before adding a patient to the list, so patients who are already booked are skipped and not messaged.
Related templates
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