Track Purchase Order Status & ETAs
Every morning, WebRun opens NetSuite, pulls every open PO with its expected delivery date, checks for any ETA-update emails from suppliers, and posts a daily status digest to Slack flagging anything that has slipped.
How can I automatically track purchase order status and supplier ETAs each day?
Every morning, WebRun opens NetSuite, pulls every open purchase order with its expected delivery date, checks for ETA-update emails from suppliers in Gmail, and posts a clean status digest to Slack — flagging any order whose delivery date has slipped so your team always knows what's on the way.
- Daily PO status visible to the whole team in Slack
- Slipped deliveries flagged before they cause disruptions
- No manual chasing of suppliers for ETAs
Built for procurement teams · supply chain managers · operations managers · warehouse teams
What does WebRun do on every run?
The exact actions WebRun takes, in order — in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
system.netsuite.comin a real browser with your saved login — no setup, no API keys. -
1
NetSuite — pull open POs and expected dates
netsuite.com
WebRun opens NetSuite to pull open POs and expected dates. - Open Purchase Orders and filter by Status = Open
- For each PO capture the PO number, supplier, items, quantity, and expected delivery date
- Flag any PO whose expected date has passed and is not yet received
Done when All open POs are listed with their current expected delivery dates and overdue flags.
-
2
Gmail — check for supplier ETA updates
gmail.com
WebRun opens Gmail to check for supplier ETA updates. - Search for emails from known supplier domains mentioning 'delay', 'revised ETA', or 'shipment update'
- Match each email to the relevant PO number and note the new delivery date
- Log any ETA changes so they can be reflected in the digest
Done when Any supplier-reported ETA changes are captured and linked to their PO.
-
3
Slack — post the daily status board
slack.com
WebRun opens Slack to post the daily status board. - Post the daily PO status digest, grouping orders by: On Track, Updated ETA, and Overdue
- Include PO number, supplier, key items, and expected or revised delivery date for each
- Pin the message to the #procurement channel for easy reference
Done when The team has today's PO status digest with all slippages clearly flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it chase suppliers automatically?
It flags overdue POs in your Slack digest but does not email suppliers on its own — sending chaser emails is always your decision.
How does it know which emails belong to which PO?
It matches the PO number or the supplier domain in the email thread. You can also label supplier threads in Gmail to make matching more reliable.
Can it update the ETA in NetSuite directly?
Not automatically — it surfaces the change for you in Slack, and you confirm the update in NetSuite so your records are accurate.
Related templates
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