Compare Supplier Quotes Before Ordering
When you trigger a quote round, WebRun reads the supplier quote emails that have arrived in Gmail, extracts price, lead time, and minimum order quantity, enters everything into your comparison spreadsheet, and pings you in Slack with the top pick.
How can I automatically compare supplier quotes before placing an order?
WebRun reads incoming supplier quote emails in Gmail, extracts price, lead time, and minimum order quantity for each vendor, enters the figures side by side in your Google Sheets comparison spreadsheet, and pings you in Slack with the best-value pick - so every buying decision is backed by a clean, current comparison.
- Every quote captured and compared in one spreadsheet
- Best-value supplier identified before each order
- No manual copy-paste from quote emails
Built for procurement managers · operations teams · small business owners · purchasing departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - read incoming supplier quotes
gmail.com
WebRun opens Gmail to read incoming supplier quotes. - Search the inbox for emails with 'quote' or 'quotation' in the subject from your approved supplier list
- Open each email and extract the supplier name, unit price, lead time, MOQ, and validity date
- Flag any quote that is expired or missing a key field
Done when All valid supplier quotes are read and their details captured.
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2
Google Sheets - populate comparison table
google.com
WebRun opens Google Sheets to populate comparison table. - Open the Quote Comparison sheet and find or create today's tab
- Enter one row per supplier with price, lead time, MOQ, and validity
- Apply conditional formatting to highlight the lowest price and shortest lead time
Done when Every supplier quote is in the sheet with the best option visually highlighted.
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3
Slack - highlight the best deal
slack.com
WebRun opens Slack to highlight the best deal. - Post the top-ranked supplier name, unit price, and lead time
- Include a direct link to the comparison spreadsheet for the full picture
Done when You have been sent the recommended supplier and a link to the full comparison.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it choose a supplier and place the order for me?
No - it surfaces the comparison and highlights the best option, but you make the call and send the order yourself.
What if a quote email is in an unusual format?
WebRun reads the email body and attempts to extract the key fields. Anything it can't parse is flagged for your manual review in the sheet.
Can I add more criteria, like sustainability or payment terms?
Yes - tell WebRun which columns matter and it will look for those fields in the emails and add them to the spreadsheet.
Related templates
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