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Automated iQueue Open OR Time Alerts

Every morning, WebRun opens LeanTaaS iQueue, finds open and newly released OR time in the next seven days by room and date, logs each slot to a Google Sheets availability board, and posts the day's open time to Slack so eligible surgeons' schedulers can see it and request it through your normal process.

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Runs on WebRun · Strict Lockdown policy
Every day at 6:00 AM WebRunorchestrates each step
1 LeanTaaS iQueue find open and released time in the next seven days
2 Google Sheets log each open slot to the availability board
3 Slack broadcast today's open time to schedulers
In short

How do I let schedulers know about open OR time before it goes unused?

Every morning, WebRun checks LeanTaaS iQueue for open and released OR time in the next seven days and logs each slot to a Google Sheets availability board. It posts the day's open time to Slack, so eligible surgeons' schedulers see what's available and request it through your normal process, and open time gets noticed and filled before it goes unused.

  • Open OR time gets noticed the same morning it appears, not days later
  • Slots sitting unclaimed for more than 3 days are flagged automatically
  • Nothing is booked by the broadcast itself, so your normal request process stays in control

Built for OR schedulers · surgeons' office schedulers · perioperative services directors · surgical services administrators

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens www.leantaas.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    LeanTaaS iQueue - find open and released time in the next seven days
    leantaas.com
    WebRun in LeanTaaS iQueue: find open and released time in the next seven days
    WebRun opens LeanTaaS iQueue to find open and released time in the next seven days.
    • Open LeanTaaS iQueue and go to the Open Time board
    • Pull every open and newly released slot in the next seven days by room, date, and duration
    • Note any room or specialty restriction attached to the slot
    • Remove any slot already requested or booked since the last run

    Done when Every currently open or released slot in the next seven days is captured with its restrictions.

  3. 2
    Google Sheets - log each open slot to the availability board
    google.com
    WebRun in Google Sheets: log each open slot to the availability board
    WebRun opens Google Sheets to log each open slot to the availability board.
    • Open the open time availability board
    • Add or update a row for each open slot with room, date, duration, and restrictions
    • Mark slots that have appeared on the board for more than 3 days without a request

    Done when The availability board reflects every open slot currently on offer.

  4. 3
    Slack - broadcast today's open time to schedulers
    slack.com
    WebRun in Slack: broadcast today's open time to schedulers
    WebRun opens Slack to broadcast today's open time to schedulers.
    • Post today's open time to the OR scheduling channel
    • Group slots by date so schedulers can scan quickly
    • Note this is availability only. Requests still go through your normal request process in iQueue

    Done when Schedulers have today's open time listed in Slack with nothing already booked included.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
www.leantaas.com
ScheduleRuns automatically on this cadence
Every day at 6:00 AM
DeliveryHow each run's result reaches you
Open time broadcast · Slack
OutputWhat each run produces - A same-day list of open and released OR time by room and date, logged to a Sheets board and broadcast to Slack for schedulers to request.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Does posting a slot to Slack book or commit it to anyone?

No. The broadcast is informational only. A slot is only booked when a scheduler requests it through your normal process in LeanTaaS iQueue and it's approved there.

How fresh is the list each morning?

It rechecks iQueue live each run, so any slot requested or booked since yesterday is removed automatically before the broadcast goes out.

Can it flag slots that have gone unclaimed for a while?

Yes. Any slot that has sat on the board for more than 3 days without a request is marked, so schedulers and leadership can see where interest is lowest.

Keep going

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Automated iQueue Block Release Reminders
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LeanTaaS iQueue›Outlook›Slack
Automated iQueue Block Owner Scorecard
On the first of every month, WebRun compiles each block owner's utilization, case volume, prime time performance, and release compliance from LeanTaaS iQueue into a scorecard, and emails it to your OR or medical director in Outlook with a Slack note that it's ready.
LeanTaaS iQueue›Outlook›Slack

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