Automated iQueue Block Release Reminders
Every morning, WebRun opens LeanTaaS iQueue, finds blocks with unused time still inside their release window, drafts a polite reminder to each block owner's office in Outlook for your coordinator to send, and posts the scheduling team a running list in Slack of who still needs to release time and by when.
How do I remind surgeons to release unused OR block time before the deadline?
WebRun checks LeanTaaS iQueue every morning for OR blocks with unused hours still inside their release window, then drafts a polite reminder to each block owner's office in Outlook. It posts your scheduling team a running release queue in Slack, and every reminder stays a draft until a coordinator reviews and sends it.
- Block owners get a reminder before, not after, their release deadline passes
- The scheduling team starts each day with a single release queue instead of hunting through iQueue
- No reminder reaches a physician's office without a coordinator's review
Built for OR schedulers · perioperative services directors · surgical services administrators · OR block committee coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.leantaas.comin a real browser with your saved login - no setup, no API keys. -
1
LeanTaaS iQueue - find blocks still inside the release window
leantaas.com
WebRun opens LeanTaaS iQueue to find blocks still inside the release window. - Open LeanTaaS iQueue and go to the Block Utilization dashboard
- Filter to blocks with unused hours still inside the facility's release window
- Capture the block owner, service line, room, date, and hours still unreleased for each
- Skip any block already reminded in the last 48 hours
Done when Every block inside its release window with unused time is listed with owner and hours.
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2
Outlook - draft a reminder to the block owner's office
microsoft.com
WebRun opens Outlook to draft a reminder to the block owner's office. - Draft a short, polite reminder to each block owner's scheduling office naming the date and unused hours
- Leave every reminder as a draft in the shared mailbox for your coordinator to review and send
- Never send a reminder automatically. Physician offices only hear from a person
Done when A reviewable draft reminder exists for every block owner who still needs to release time.
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3
Slack - post the release queue to scheduling
slack.com
WebRun opens Slack to post the release queue to scheduling. - Post the day's release queue to the OR scheduling channel
- List each block owner, the release deadline, and whether a draft reminder is waiting in Outlook
- Flag any block whose release window closes within 24 hours
Done when The scheduling team has today's release queue in Slack with nothing overlooked.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email block owners without anyone checking first?
No. WebRun only drafts the reminder in Outlook and leaves it unsent. Your scheduling coordinator reviews and sends each one, so no physician office hears from an automated system directly.
How does it know a block still has time to release?
It reads the live release window and unused hours straight from LeanTaaS iQueue each morning, so a block that's already been released or fully booked drops off the list automatically.
What counts as inside the release window?
Any block with unused hours inside the days-out cutoff your facility sets in iQueue for automatic release, typically 7 to 14 days before the date. You can adjust which window WebRun watches when you set this up.
Related templates
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