Flag abandoned OR blocks for your governance committee
Once a month, WebRun opens LeanTaaS iQueue, finds blocks with little or no use over the trailing 90 days, drafts a reclaim recommendation with the supporting utilization history for each, logs it to a Google Sheets watchlist, and emails your governance committee a memo in Outlook to review and decide on at the next meeting.
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How do I identify abandoned OR blocks for my governance committee to review?
Once a month, WebRun checks LeanTaaS iQueue for blocks with near-zero use over the trailing 90 days and drafts a reclaim recommendation with the full utilization history for each. It logs every candidate to a Google Sheets watchlist and emails your governance committee a memo in Outlook to review, so chronically abandoned block time gets a decision instead of sitting unused.
- Chronically abandoned blocks surface after 90 days of data, not after years of habit
- The committee gets a ready memo with history instead of building the case from scratch
- No block is reassigned automatically, keeping the decision with governance
Built for OR governance committees · perioperative services directors · medical staff leadership · block time committees
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.leantaas.comin a real browser with your saved login - no setup, no API keys. -
1
LeanTaaS iQueue - find blocks with near zero use over 90 days
leantaas.com How to Automate LeanTaaS iQueue
WebRun opens LeanTaaS iQueue to find blocks with near zero use over 90 days. - Open LeanTaaS iQueue and go to the Block Utilization dashboard
- Pull utilization for every block over the trailing 90 days
- Identify blocks with utilization near zero across the full period, not just a single slow stretch
- Capture the owner, service line, room, and case count over the period for each
Done when Every block with near-zero use over the trailing 90 days is identified with its full history.
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2
Google Sheets - log each block to the reclaim watchlist
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log each block to the reclaim watchlist. - Open the abandoned block reclaim watchlist
- Add or update a row for each candidate block with its 90 day utilization history and case count
- Carry forward any block still under committee review from a prior month
Done when The watchlist reflects every reclaim candidate with its full 90 day history.
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3
Outlook - draft the reclaim memo for the committee
microsoft.com How to Automate Outlook
WebRun opens Outlook to draft the reclaim memo for the committee. - Draft a memo to the governance committee listing each candidate block with its utilization history and a reclaim recommendation
- Leave the memo as a draft for the committee chair to finalize and distribute
- Never change a block's ownership or status in iQueue directly
Done when A draft reclaim memo is ready covering every candidate block.
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4
Slack - note that the memo is ready for review
slack.com How to Automate Slack
WebRun opens Slack to note that the memo is ready for review. - Post a short note to the OR leadership channel that this month's reclaim memo is ready
- List how many blocks are on the watchlist and how many are new this month
Done when Leadership knows the reclaim memo is ready for the next governance meeting.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun reassign or remove a block on its own?
No. It only drafts a recommendation with the supporting history and logs the candidate to a watchlist. Reassigning or reclaiming a block is a decision your governance committee makes and carries out in iQueue itself.
What counts as abandoned?
A block with utilization near zero across the full trailing 90 days, not just one slow month. A single quiet stretch inside an otherwise active block does not qualify.
Does a block stay on the watchlist once flagged?
Yes, until the committee reviews it. It carries forward month to month with its updated history so nothing is decided on stale data, and it drops off automatically if utilization picks back up.
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