Automated Event Weather Alerts
Every morning, WebRun opens your outdoor events Google Sheet, checks the forecast for each event location and date, flags any event facing rain, high wind, or extreme heat, posts a weather risk list to Slack for your team, and sends a Telegram alert to the crew so everyone can prepare or plan a contingency.
How do I automatically flag outdoor rental events with bad weather forecasts?
WebRun reads your outdoor event schedule from Google Sheets every morning and checks the weather forecast for each upcoming event location. Events facing rain, high wind, or extreme heat are flagged in a Slack risk list for your team and a Telegram alert for the crew, so contingency plans happen days before an event, not on the morning of.
- Weather risks for outdoor events are flagged days in advance, not the morning of delivery
- Your crew gets a Telegram alert with venue addresses so they can prep equipment in advance
- No event goes unmonitored for weather regardless of how busy the booking calendar is
Built for party rental companies · event rental businesses · tent and canopy rental operators · outdoor wedding and party planners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read upcoming outdoor event schedule
google.com
WebRun opens Google Sheets to read upcoming outdoor event schedule. - Open the outdoor event schedule spreadsheet
- Filter rows for events in the next seven days that are marked as outdoor or partially outdoor
- Capture the event date, venue name, delivery address, and customer name for each row
- Cross-reference each event location and date against a weather data source to identify rain, high wind above 25 mph, or extreme heat above 95 degrees
- Flag any event that meets one or more weather risk criteria
Done when Every outdoor event in the next seven days has been checked and any weather risks are identified.
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2
Slack - post weather risk list for the team
slack.com
WebRun opens Slack to post weather risk list for the team. - Post a weather risk summary to the operations Slack channel
- List flagged events with the event date, venue, customer name, and the specific weather concern
- Events within the next two days go at the top of the list as high priority
Done when Your team has a weather risk list in Slack covering every flagged outdoor event for the week.
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3
Telegram - send crew alert for flagged events
telegram.org
WebRun opens Telegram to send crew alert for flagged events. - Send a Telegram message to the crew group listing flagged events and the weather concern for each
- Include the venue address so the crew knows which stops to monitor
- Add a note to check tent stakes, weights, and waterproofing for wind and rain flags
Done when The crew has received a Telegram alert for every weather-flagged event on the schedule.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the customer about the weather risk automatically?
No. WebRun only sends internal alerts to your Slack and Telegram. Any customer communication about contingency plans or rescheduling is drafted for your team to review and approve before it goes out.
What weather conditions trigger a flag?
By default, WebRun flags any outdoor event facing forecast rain, sustained wind above 25 mph, or temperatures above 95 degrees. You can adjust these thresholds in your setup to match your local conditions and equipment limits.
What if the forecast improves after the morning alert?
WebRun runs a fresh forecast check every morning, so if a flag from yesterday clears up, the next day's report will not include that event. Your team is alerted only when the current forecast shows an active risk.
Related templates
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