Automated Rental Availability Checks
Every morning, WebRun opens Booqable, checks upcoming reservations for overlapping item bookings and stock shortages, logs every conflict to Google Sheets with the item, dates, and customer names, and posts an alert to Slack so your team can resolve issues days before an event.
How do I automatically check for double-booked rental inventory?
WebRun opens Booqable every morning and scans upcoming reservations for overlapping item bookings and stock shortages. Every conflict is logged to Google Sheets with the item name, dates, and affected customers, and your team receives a ranked Slack alert so issues are caught and fixed days before the event.
- Inventory conflicts are caught days before the event, not on delivery morning
- Your team gets a daily ranked conflict list without manually auditing Booqable
- Resolved conflicts are automatically skipped on the next run
Built for party rental companies · event rental businesses · AV and tent rental operators · furniture and linen rental companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.booqable.comin a real browser with your saved login - no setup, no API keys. -
1
Booqable - scan reservations for conflicts and shortages
booqable.com
WebRun opens Booqable to scan reservations for conflicts and shortages. - Open Booqable and review upcoming reservations for the next 14 days
- Check each item's availability against all overlapping bookings on the same dates
- Flag any item where demand exceeds available stock, noting the item name, quantity shortfall, and affected reservation IDs
Done when Every inventory conflict and shortage for the next 14 days is identified with full details.
-
2
Google Sheets - log each conflict with details
google.com
WebRun opens Google Sheets to log each conflict with details. - Open the availability conflict tracking spreadsheet
- Append a row for each conflict with the item name, conflicting dates, shortfall quantity, and customer names
- Mark each row as 'Unresolved' so the team knows what still needs action
Done when Every conflict is logged in the sheet with enough detail for the team to resolve it.
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3
Slack - alert the team to resolve issues
slack.com
WebRun opens Slack to alert the team to resolve issues. - Post a summary of today's conflicts to the rentals Slack channel
- List the item, dates, shortfall, and the affected customers' names
- Flag the most urgent conflicts first, sorted by how soon the event date is
Done when Your team has a Slack alert with every open conflict ranked by event urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it cancel or change a reservation automatically?
No. WebRun only flags conflicts and logs them. All decisions about substitutions, cancellations, or customer communications remain with your team. Nothing in Booqable is modified without human action.
How far ahead does it check for conflicts?
By default, WebRun scans reservations for the next 14 days each morning, giving your team enough lead time to source substitutes or contact customers before an event day problem becomes a crisis.
What if a conflict was already resolved yesterday?
WebRun reads live availability from Booqable on each run. Conflicts that have been resolved since the last check are skipped, so the log only shows what still needs attention.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.