Automated Rental Contract Tracking
Every morning, WebRun opens Goodshuffle Pro, finds confirmed bookings that do not yet have a signed contract in DocuSign, drafts a contract send request for each, queues the drafts for your approval, and posts the unsigned list to Slack so your team can act before the event date.
How do I automatically track unsigned rental contracts before an event?
WebRun checks Goodshuffle Pro every morning for confirmed bookings that still lack a signed contract in DocuSign. It prepares a draft contract envelope for each unsigned booking and posts the full list to Slack ranked by event date, so your team can review, send, and protect every booking before the event arrives.
- No confirmed booking goes to an event day without a signed contract on file
- DocuSign drafts are ready for one-click approval every morning
- Urgent unsigned contracts within seven days are flagged at the top of the list
Built for party rental companies · event rental businesses · tent and linen rental operators · AV and furniture rental companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.goodshuffle.comin a real browser with your saved login - no setup, no API keys. -
1
Goodshuffle Pro - find confirmed bookings without signed contracts
goodshuffle.com
WebRun opens Goodshuffle Pro to find confirmed bookings without signed contracts. - Open Goodshuffle Pro and filter orders to those in a confirmed or booked status
- Check each order for a signed contract reference or document link
- List all confirmed orders that are missing a signed contract, including the customer name, event date, and order total
Done when Every confirmed booking without a signed contract is listed with its event date and customer details.
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2
DocuSign - draft contract send requests for review
docusign.com
WebRun opens DocuSign to draft contract send requests for review. - Open DocuSign and prepare a contract send envelope for each unsigned booking using the appropriate rental agreement template
- Pre-fill the customer name, event date, and order details in the document fields
- Save each envelope as a draft. Do not send to the customer until a team member reviews and approves it
Done when A DocuSign draft envelope exists for every unsigned booking, ready for human review and sending.
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3
Slack - post the unsigned contract list
slack.com
WebRun opens Slack to post the unsigned contract list. - Post a list of unsigned bookings to the rentals Slack channel sorted by event date
- Include the customer name, event date, order total, and a note that a DocuSign draft is ready to review
- Flag any bookings with an event date within the next seven days as urgent
Done when Your team has a Slack alert with every unsigned booking ranked by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the contract to the customer without my approval?
No. WebRun creates the DocuSign envelope as a draft and leaves it unsent. A team member must review the contract details and click Send in DocuSign before the customer ever receives it.
What if the customer already signed a paper contract or signed outside DocuSign?
If a booking shows as confirmed but has no DocuSign record, WebRun flags it. Your team can mark the booking as manually contracted in Goodshuffle Pro, and it will be excluded from the next run.
How close to the event date does it flag unsigned contracts as urgent?
Any confirmed booking with no signed contract and an event date within seven days is marked urgent in the Slack list. Bookings further out are listed below so your team can prioritize the most time-sensitive ones first.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.