Keep rental inventory event-ready with maintenance flags
Every morning, WebRun reads your inventory Google Sheet, finds any items marked as needing cleaning, repair, or inspection, posts a maintenance task list to Slack for your team manager, and sends a Telegram message to the warehouse crew so items are serviced before the next event booking.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically flag rental inventory that needs cleaning or repair?
WebRun reads your inventory Google Sheet every morning and picks out any item flagged for cleaning, repair, or inspection. It posts a grouped task list to Slack for your manager and sends a Telegram message to the warehouse crew, so maintenance work gets assigned and completed before the item goes out on another event.
- Flagged items are surfaced every morning before they reach the booking queue
- Warehouse crew gets a Telegram task list without needing to check a spreadsheet
- Items booked within three days are prioritized so urgent repairs get done first
Built for party rental companies · event rental businesses · tent and linen rental operators · AV and furniture rental warehouses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read inventory for maintenance flags
google.com How to Automate Google Sheets
WebRun opens Google Sheets to read inventory for maintenance flags. - Open the inventory tracking spreadsheet
- Filter rows where the maintenance status column is marked as 'Needs cleaning', 'Needs repair', or 'Inspect before use'
- Capture the item name, item ID, flag type, and date the flag was set for each row
Done when Every item with an open maintenance flag is listed with its item name, ID, and flag type.
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2
Slack - alert the team manager
slack.com How to Automate Slack
WebRun opens Slack to alert the team manager. - Post a maintenance task list to the operations Slack channel
- Group items by flag type: cleaning tasks first, then repairs, then inspections
- Include the item name and ID so the manager can cross-reference with the schedule
Done when The team manager has a grouped maintenance list in Slack with all flagged items.
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3
Telegram - notify the warehouse crew
telegram.org How to Automate Telegram
WebRun opens Telegram to notify the warehouse crew. - Send a Telegram message to the warehouse crew group with the day's maintenance tasks
- List item names and what action is needed for each
- Include a note on priority items that are booked for an event within the next three days
Done when The warehouse crew has received a Telegram message with today's maintenance task list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Can it block a flagged item from being booked?
WebRun flags and alerts but does not modify your rental software directly. Your team uses the Slack and Telegram alerts to pull flagged items from availability in your booking system before they are accidentally rented out.
How does an item get flagged in the first place?
Your team adds or updates the maintenance status column in the Google Sheet when an item is returned with an issue or spotted during a warehouse check. WebRun reads that flag each morning and makes sure the right people see it.
What if all items are fine and there is nothing to flag?
If no items have an open maintenance flag that morning, WebRun skips the Slack post and Telegram message so your team is not bothered with empty alerts. You only hear from it when there is real work to do.
Related templates
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