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Automated MedVision Day Center Attendance Digest

Every morning, WebRun opens MedVision QuickCap, pulls yesterday's day center attendance for every participant, flags no shows and early pickups, logs the running pattern to Google Sheets, and posts a Slack digest so center staff and the IDT can follow up before the next scheduled day.

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Runs on WebRun · Strict Lockdown policy
Every day at 8:00 AM WebRunorchestrates each step
1 MedVision QuickCap pull yesterday's attendance
2 Google Sheets log the attendance pattern
3 Slack post the daily digest
In short

How do I track PACE day center attendance and no shows automatically?

WebRun pulls yesterday's PACE day center attendance from MedVision QuickCap every morning, compares who was scheduled against who actually checked in, and logs no shows, late arrivals, and early pickups to a Google Sheet. It then posts a Slack digest flagging repeat unexplained absences, so center staff can follow up before attendance patterns turn into a missed care need.

  • Repeat unexplained absences surface before they become a missed care emergency
  • Center staff open Slack each morning to a ready made attendance digest
  • Attendance patterns are tracked automatically instead of tallied by hand at month end

Built for PACE day center staff · PACE program directors · PACE activity coordinators · PACE IDT members

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens quickcap.medvision-solutions.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    MedVision QuickCap - pull yesterday's attendance
    medvision-solutions.com
    WebRun in MedVision QuickCap: pull yesterday's attendance
    WebRun opens MedVision QuickCap to pull yesterday's attendance.
    • Open MedVision QuickCap and pull the day center attendance roster for the prior day
    • Compare scheduled attendees against who actually checked in
    • Note each no show, late arrival, and early pickup with the reason if one was logged

    Done when Yesterday's full attendance roster has been compared against who actually attended.

  3. 2
    Google Sheets - log the attendance pattern
    google.com
    WebRun in Google Sheets: log the attendance pattern
    WebRun opens Google Sheets to log the attendance pattern.
    • Open the Day Center Attendance tracker
    • Append yesterday's attendance record for every scheduled participant
    • Update each participant's running no show count for the month
    • Flag anyone with 2 or more unexplained no shows in the last 30 days

    Done when The tracker reflects yesterday's attendance and each participant's running no show count.

  4. 3
    Slack - post the daily digest
    slack.com
    WebRun in Slack: post the daily digest
    WebRun opens Slack to post the daily digest.
    • Post a morning digest to the day center Slack channel listing yesterday's no shows and early pickups
    • Call out participants flagged for repeated unexplained absences
    • Leave the outreach to center staff. Do not contact any participant or family directly

    Done when Day center staff have this morning's attendance digest with repeat absences flagged.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
quickcap.medvision-solutions.com
ScheduleRuns automatically on this cadence
Every day at 8:00 AM
DeliveryHow each run's result reaches you
Attendance digest · Slack
OutputWhat each run produces - A Google Sheet tracking attendance and no show patterns per participant, plus a daily Slack digest for center staff follow up.
Spreadsheet + digest
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it call or message a participant who missed the day center?

No. WebRun only posts an internal Slack digest for day center staff. Any outreach to a participant or family is made by your team, not by WebRun.

How does it flag a repeat attendance problem?

It keeps a running 30 day no show count for each participant in Google Sheets and calls out anyone with 2 or more unexplained absences in the Slack digest.

Does it account for a planned absence, like a scheduled medical appointment?

Yes. If a reason is already logged in MedVision QuickCap for the missed day, it is excluded from the no show count.

Keep going

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