Automated MedVision Home Visit Reminders
Every Monday, WebRun opens MedVision QuickCap, lists every home visit due in the next 7 days by assigned clinician, emails each one their personal visit list in Outlook, and posts a Slack summary flagging any visit that is already overdue.
How do I keep PACE home visit schedules on track across the team?
WebRun checks MedVision QuickCap every Monday for nursing, social work, and therapy home visits due that week, plus any already overdue by discipline frequency. It emails each clinician their personal visit list in Outlook and posts a Slack summary flagging overdue cases for the supervisor, so no participant goes without a required visit unnoticed.
- Every clinician starts the week already knowing their full home visit route
- Overdue visits surface to the supervisor before they become a compliance gap
- Visit frequency is checked against the actual discipline requirement, not a flat calendar guess
Built for PACE nurses · PACE social workers · PACE therapy staff · PACE clinical supervisors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
quickcap.medvision-solutions.comin a real browser with your saved login - no setup, no API keys. -
1
MedVision QuickCap - list home visits due this week
medvision-solutions.com
WebRun opens MedVision QuickCap to list home visits due this week. - Open MedVision QuickCap and list scheduled home visits: nursing, social work, and therapy
- Filter for visits due in the next 7 days plus any visit already past its required frequency
- Capture the participant, address, visit type, and assigned clinician for each
Done when Every home visit due this week or overdue has been listed with its assigned clinician.
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2
Outlook - email each clinician their route
microsoft.com
WebRun opens Outlook to email each clinician their route. - Group this week's visits by assigned clinician
- Email each clinician their personal list of participants and visit types for the week
- Send these internal staff schedule emails directly since no participant or family is contacted
Done when Every clinician has received their personal home visit list for the week by email.
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3
Slack - summarize overdue visits for the team
slack.com
WebRun opens Slack to summarize overdue visits for the team. - Post a team summary to the PACE Slack channel with the total visits scheduled this week
- Flag any visit that is already past its required frequency
- Tag the clinical supervisor if any participant has gone more than 45 days without a required visit
Done when The team has a Slack summary of this week's visit load and any overdue cases.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact participants to schedule the visit?
No. It only emails your own clinicians their personal visit list for the week. Confirming a time with the participant or family is still handled by your staff.
How does it decide a visit is overdue?
It compares the last logged visit date in MedVision QuickCap against the required visit frequency for that discipline, so an overdue flag reflects your actual compliance requirement, not a guess.
Can a clinician's visit list change midweek?
The Monday email reflects the schedule as of Monday morning. New or rescheduled visits added later in the week show up in MedVision QuickCap directly and in the following Monday's email.
Related templates
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