Automated Croptracker Picking Crew Scheduling
Every morning before shift start, WebRun opens Croptracker, checks which blocks are ready to pick based on maturity, buyer orders, and yesterday's progress, assigns crews to blocks with a target bin count, messages each crew lead their assignment on WhatsApp, and logs the day's schedule to Google Sheets for the office.
How do I send my picking crews their block assignments before the day starts?
WebRun checks Croptracker every morning for which blocks are ready to pick, based on maturity, buyer orders, and yesterday's progress, and assigns each available crew to a block with a target bin count. It messages every crew lead their assignment on WhatsApp before shift start and logs the day's schedule to Google Sheets for the office.
- Crew leads have their block assignment before the shift starts, not after
- Assignments match live buyer orders and yesterday's actual progress
- The office gets a logged schedule without building it by hand each morning
Built for tree fruit growers · harvest foremen · orchard crew leads · picking crew supervisors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.croptracker.comin a real browser with your saved login - no setup, no API keys. -
1
Croptracker - check which blocks are ready to pick
croptracker.com
WebRun opens Croptracker to check which blocks are ready to pick. - Open Croptracker and check block maturity and yesterday's picking progress
- Match ready blocks against open buyer orders and target volumes
- Assign each available crew to a block with a target bin count
Done when Every ready block has an assigned crew and a target bin count.
-
2
WhatsApp - send each crew lead their assignment
whatsapp.com
WebRun opens WhatsApp to send each crew lead their assignment. - Message each crew lead their block assignment and target bin count for the day
- Include any special instruction, grade target, or buyer priority
- Confirm assignments once all crew leads have replied
Done when Every crew lead has today's assignment before shift start.
-
3
Google Sheets - log the day's picking schedule
google.com
WebRun opens Google Sheets to log the day's picking schedule. - Open the daily picking schedule sheet
- Log each crew's block, target bin count, and any special instruction
- Update yesterday's actuals against yesterday's targets
Done when The office has today's full picking schedule logged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How does it decide which block each crew picks?
It matches blocks ready to pick, based on maturity and yesterday's progress in Croptracker, against open buyer orders and target volumes, then assigns each available crew to a block with a target bin count.
Can a crew lead push back on their assignment?
Yes. The WhatsApp message is a starting assignment, not a locked schedule. A crew lead can reply with an issue and the office can reassign manually, WebRun logs whatever the final assignment ends up being.
What happens to yesterday's numbers?
It logs yesterday's actual bins picked against yesterday's target in the Google Sheets schedule, so the office can see which blocks are ahead or behind before today's assignments go out.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.