Automated Croptracker Bin Inventory Tracking
Every morning during harvest, WebRun opens Croptracker, counts bins by location and status, in the field, in cold storage, packed, or empty, logs the running totals to a Google Sheet, and messages the foreman on WhatsApp if empty bin supply is running low against today's picking plan.
How do I avoid running out of bins in the middle of harvest?
WebRun counts bins by location and status in Croptracker every morning during harvest, field, cold storage, packed, or empty, logs the running totals to Google Sheets, and messages the foreman on WhatsApp if empty bin supply is running low against today's picking plan, so a bin shortage gets caught before it stalls picking.
- Bin shortages get flagged before they stall a picking crew
- The full bin count, field, storage, and packed, stays current every morning
- Foremen see today's supply status on WhatsApp before picking starts
Built for tree fruit growers · harvest foremen · packing house operations managers · orchard logistics coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.croptracker.comin a real browser with your saved login - no setup, no API keys. -
1
Croptracker - count bins by location and status
croptracker.com
WebRun opens Croptracker to count bins by location and status. - Open Croptracker and pull current bin counts by status: field, cold storage, packed, or empty
- Total empty bins available against today's picking plan
- Note any block scheduled to pick more bins than are currently available
Done when Today's bin counts by status and location are totaled.
-
2
Google Sheets - log the running bin inventory
google.com
WebRun opens Google Sheets to log the running bin inventory. - Open the bin inventory sheet
- Update today's counts by location and status
- Track the day over day trend in empty bin supply
Done when The inventory sheet reflects today's bin counts by location and status.
-
3
WhatsApp - warn the foreman if empty bin supply is low
whatsapp.com
WebRun opens WhatsApp to warn the foreman if empty bin supply is low. - Message the foreman if empty bin supply is running low against the picking plan
- Name which blocks are scheduled to outpace available bins
- Confirm the count once new bins arrive or are returned
Done when The foreman has today's bin supply status before picking starts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it order new bins automatically?
No. It only counts and reports what's on hand. Ordering more bins or arranging a return from a bin sharing partner is still a decision your office makes based on the warning.
How does it know bins are running low?
It compares today's empty bin count against the number of bins today's picking plan is expected to need, based on the blocks scheduled in Croptracker, and warns the foreman if the plan would outpace supply.
Does it track bins in cold storage too?
Yes. It counts bins across every status logged in Croptracker, field, cold storage, packed, and empty, so the inventory reflects the whole operation, not just what's sitting at the packing shed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.