Automated Croptracker Crew Hours Reporting
Every Monday morning, WebRun opens Croptracker, totals last week's labor hours by worker, task, and block, drafts matching timesheet entries in QuickBooks for your office to review, and sends the foreman a WhatsApp summary of total hours by crew so nothing is missing before payroll runs.
How do I turn weekly orchard crew hours into a payroll ready timesheet automatically?
WebRun totals last week's crew labor hours by worker, task, and block straight from Croptracker every Monday, drafts matching timesheet entries in QuickBooks allocated to the right job, and messages the foreman a WhatsApp summary of total crew hours to confirm. Payroll itself stays a human step from the reviewed drafts.
- Payroll starts from a drafted, job costed timesheet every Monday
- Missing or short days get caught before payroll is finalized
- Foremen confirm crew hours on WhatsApp instead of chasing paper sheets
Built for orchard owners · farm labor foremen · orchard office administrators · tree fruit growers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.croptracker.comin a real browser with your saved login - no setup, no API keys. -
1
Croptracker - total last week's labor hours by worker
croptracker.com
WebRun opens Croptracker to total last week's labor hours by worker. - Open Croptracker and pull last week's labor entries
- Total hours by worker, task, and block
- Note any worker with an unusually low or missing day
Done when Every worker's hours for the week are totaled by task and block.
-
2
QuickBooks - draft payroll ready timesheet entries
- Open QuickBooks and draft a timesheet entry for each worker with hours allocated by task
- Match each entry to the right job or block for labor costing
- Save entries as drafts for your office to review. Do not submit or run payroll
Done when Draft QuickBooks timesheet entries reflect last week's hours, unsubmitted.
-
3
WhatsApp - send the crew hours summary to the foreman
whatsapp.com
WebRun opens WhatsApp to send the crew hours summary to the foreman. - Message the foreman a summary of total hours by crew for the week
- List any worker with a missing or unusually short day
- Ask the foreman to confirm before the office finalizes payroll
Done when The foreman has confirmed the week's hours before payroll is finalized.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it run payroll on its own?
No. WebRun drafts the timesheet entries in QuickBooks and leaves them unsubmitted for your office to review. It never submits payroll or pays a worker, a person always checks the drafts and runs payroll from there.
How does it split hours across blocks?
It reads each worker's logged task and block from Croptracker and allocates the hours accordingly in the drafted QuickBooks entry, so labor cost lands against the right job for costing.
What happens if a worker's hours look off?
It flags any worker with a missing day or an unusually short entry in the WhatsApp summary, so the foreman can confirm or correct it before the office finalizes payroll.
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