Automated Croptracker Cold Storage Inventory
Every morning, WebRun opens Croptracker, checks bin counts and days in storage for every lot across your cold storage rooms, flags any lot approaching its storage limit or quality risk window, logs the current inventory to a Google Sheet, and messages your storage manager on Telegram with what to move first.
How do I catch cold storage lots before they age past their quality window?
WebRun checks Croptracker every morning for bin counts and days in storage across every cold storage lot, flags anything approaching its storage limit or quality window, logs the current inventory to Google Sheets, and messages your storage manager on Telegram with which lots to move first, so quality risk gets caught before it costs you.
- Aging lots get flagged before quality drops, not after
- Storage manager opens Telegram to a ranked move first list every morning
- Shipped or moved lots drop off the list automatically from live data
Built for cold storage managers · packing house operators · tree fruit growers · orchard inventory coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.croptracker.comin a real browser with your saved login - no setup, no API keys. -
1
Croptracker - check bin counts and days in storage by lot
croptracker.com
WebRun opens Croptracker to check bin counts and days in storage by lot. - Open Croptracker and pull current bin counts by storage room and lot
- Calculate days in storage for each lot from its intake date
- Flag any lot past its storage limit or variety specific quality window
Done when Every lot in cold storage has a current bin count and days in storage.
-
2
Google Sheets - log today's cold storage inventory
google.com
WebRun opens Google Sheets to log today's cold storage inventory. - Open the cold storage inventory sheet
- Update each lot's bin count and days in storage for today
- Mark flagged lots at the top of the sheet
Done when The inventory sheet reflects today's bin counts with flagged lots marked.
-
3
Telegram - alert the storage manager on what to move first
telegram.org
WebRun opens Telegram to alert the storage manager on what to move first. - Message the storage manager the lots flagged for quality risk or storage limit
- List the room, lot, variety, and days in storage for each
- Recommend moving the oldest flagged lots first
Done when The storage manager has today's move first list on Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it move or reassign bins in Croptracker?
No. It only reads bin counts and storage dates to build the inventory and flag risk. Moving a lot between rooms is still a decision your storage manager makes and logs.
How does it decide a lot is at risk?
It calculates days in storage from each lot's intake date and compares it against the storage limit or quality window for that variety, flagging anything approaching or past it.
What if a lot was already moved or shipped?
It reads the live bin count in Croptracker each morning, so any lot already moved or shipped out drops off the inventory automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.