Automated NextGen Oncology Denied Claim Worklist
Every morning, WebRun opens NextGen, collects all denied oncology claims, groups them by denial reason and payer, and adds each to a Google Sheet with the appeal deadline so your billing team can work the most time-sensitive denials first.
How do I automatically track and prioritize denied oncology claims in NextGen?
WebRun pulls all denied oncology claims from NextGen every morning, groups them by denial reason and payer, and logs each to a Google Sheet sorted by appeal deadline. Claims with fewer than seven days remaining are highlighted so your billing team can work the most time-sensitive denials before any filing window closes.
- No appealable oncology denial slips past its filing deadline
- Billing team opens each day to a deadline-sorted denial worklist
- High-urgency denials highlighted when fewer than 7 days remain to appeal
Built for oncology billing teams · cancer center revenue cycle managers · oncology practice administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.nextgen.comin a real browser with your saved login - no setup, no API keys. -
1
NextGen - pull denied oncology claims and denial reasons
nextgen.com
WebRun opens NextGen to pull denied oncology claims and denial reasons. - Open NextGen and navigate to the Claims or Billing worklist
- Filter for claims in a Denied status for oncology service lines
- Capture the claim number, patient MRN, payer, denial code, denial reason, and service date for each
- Calculate or read the appeal deadline based on the payer's filing window
Done when Every denied oncology claim is listed with its denial reason, payer, and appeal deadline.
-
2
Google Sheets - log claims by denial reason with appeal deadlines
google.com
WebRun opens Google Sheets to log claims by denial reason with appeal deadlines. - Open the Denied Claims Worklist in Google Sheets
- Add or update a row for each denial with claim number, payer, denial code, and appeal deadline
- Sort by appeal deadline ascending so the most time-sensitive denials appear first
- Highlight any denial with fewer than 7 days remaining to appeal
Done when The Sheet is updated with all current denials ranked by appeal deadline.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit appeal letters automatically?
No. Appeal submissions are a reversible action that requires clinical documentation and human sign-off. WebRun drafts the worklist; your billing staff reviews each denial and submits appeals directly.
How does it calculate the appeal deadline?
It reads the service date and payer from NextGen, then applies the filing window your billing team configures at setup. You can set different windows per payer to match each contract.
What if a denial is resolved after the sheet is updated?
Your billing staff mark resolved items in the Sheet. The next morning's run only adds new or still-open denials, so the list stays current without manual cleanup.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.