Automated Tebra Prenatal Visit Reminders
Every morning, WebRun opens Tebra, finds prenatal patients with appointments in the next 48 hours, drafts a visit reminder with trimester-appropriate preparation notes for each, and logs all drafts to Google Sheets for staff to review and approve before any message is sent.
How can I automatically send prenatal appointment reminders to my OBGYN patients?
WebRun checks Tebra each morning for prenatal patients with appointments in the next 48 hours, drafts a trimester-specific visit reminder for each one, and logs all drafts to Google Sheets so staff can review and approve before any message reaches a patient.
- Every prenatal appointment has a tailored reminder draft ready for staff review each morning
- Trimester-specific prep notes reduce patient no-shows and incomplete prep
- Staff approve outreach rather than drafting it from scratch, saving 20 to 30 minutes daily
Built for OBGYN practices · obstetrics clinics · midwifery practices · women's health centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.tebra.comin a real browser with your saved login - no setup, no API keys. -
1
Tebra - find upcoming prenatal appointments
tebra.com
WebRun opens Tebra to find upcoming prenatal appointments. - Open Tebra and filter the appointment schedule to prenatal visit types in the next 48 hours
- Note each patient's name, appointment time, gestational age or trimester, and provider
- Draft a visit reminder with trimester-specific prep notes (e.g. fasting instructions for glucose screening, bring photo ID for first visit) but do not send
Done when Every upcoming prenatal appointment has a drafted reminder message with relevant prep notes.
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2
Google Sheets - log reminder drafts for staff review
google.com
WebRun opens Google Sheets to log reminder drafts for staff review. - Log each drafted reminder to the Prenatal Reminders sheet with patient initials, appointment time, trimester, and message text
- Mark each row as Pending Staff Review
- Flag any first-trimester new OB appointments in a priority column for same-day review
Done when Google Sheets holds today's prenatal reminder queue with all drafts awaiting staff approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminders to patients automatically?
No. WebRun drafts every prenatal reminder and logs it to Google Sheets for staff to approve before anything is sent to patients. All patient-facing messages require human review to protect PHI and ensure accuracy.
How does it know what prep notes to include?
It reads the appointment type and the patient's gestational age from Tebra to determine the right trimester-specific notes, such as fasting instructions for a glucose tolerance test or intake paperwork reminders for a new OB visit.
What if a patient cancels or reschedules overnight?
WebRun reads live Tebra appointment data each morning, so cancelled or rescheduled appointments are not included in that day's reminder queue. Only confirmed bookings appear.
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