Automated ShiftWizard Shift Confirmation Reminders
Every evening, WebRun opens ShiftWizard, pulls the full list of nurses scheduled for tomorrow's shifts, drafts a confirmation-request text through Twilio for the charge nurse to review and send, and logs each nurse's confirmed, unconfirmed, or no-response status to Google Sheets so any gap is visible well before shift change.
How do I confirm nurse shifts the night before automatically?
Every evening, WebRun opens ShiftWizard, pulls the full list of nurses scheduled for tomorrow, and drafts a confirmation-request text through Twilio for the charge nurse to review and send. It logs each reply to Google Sheets as confirmed, unconfirmed, or no response, so any gap is visible well before shift change instead of at handoff.
- Tomorrow's roster gets a confirmation status the night before, not at shift change
- Charge nurses send a pre-written text instead of calling down the list
- No-response nurses are flagged early enough to line up backup coverage
Built for charge nurses · staffing office coordinators · nurse managers · house supervisors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.healthstream.comin a real browser with your saved login - no setup, no API keys. -
1
ShiftWizard - pull tomorrow's scheduled nurses
healthstream.com
WebRun opens ShiftWizard to pull tomorrow's scheduled nurses. - Open ShiftWizard and list every nurse scheduled for tomorrow's shifts by unit
- Note each nurse's shift time and contact preference on file
- Exclude anyone who already confirmed earlier in the week if your facility tracks that
Done when Every nurse scheduled for tomorrow is listed with their shift and contact details.
-
2
Twilio - draft confirmation texts
twilio.com
WebRun opens Twilio to draft confirmation texts. - Draft a short confirmation-request text for each scheduled nurse naming their unit and shift time
- Queue every draft in Twilio for the charge nurse to review and send
- Do not send any text without charge nurse approval
Done when A draft confirmation text is queued for every scheduled nurse, none sent automatically.
-
3
Google Sheets - log confirmation status
google.com
WebRun opens Google Sheets to log confirmation status. - Open the shift confirmation tracker for tomorrow's date
- Log each nurse as confirmed, unconfirmed, or no response as replies come in
- Highlight anyone with no response two hours before their shift starts
Done when The tracker shows a confirmation status for every nurse scheduled tomorrow.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will nurses get texted automatically without review?
No. Every confirmation request is drafted in Twilio and held for the charge nurse to send. WebRun never messages a nurse's phone on its own.
How does it track who has responded?
Once the charge nurse sends the drafted texts, replies are logged in the Google Sheets tracker as confirmed, unconfirmed, or no response, so the status is visible at a glance without checking each thread.
What happens if a nurse never confirms?
It stays flagged as no response in the tracker, and the highlight gets more urgent as the shift start time gets closer, giving the charge nurse time to follow up or find backup coverage.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.