Automated ShiftWizard Float Pool Assignments
Every morning, WebRun opens ShiftWizard, checks which units are short-staffed against their census target, matches each need to a qualified float pool nurse who is available and within their hour limit, drafts an assignment text through Twilio for the staffing office to review and send, and posts the day's full float assignment list to Microsoft Teams.
How do I automatically match float pool nurses to short-staffed units?
Every morning, WebRun opens ShiftWizard, checks which units fall short of their staffing target, and matches each shortfall to a qualified, available float pool nurse. It drafts an assignment text through Twilio for the staffing office to send and posts the full day's float assignments to Microsoft Teams, flagging any shortfall it could not match.
- Shortfalls are matched to a qualified float nurse before the shift starts
- Staffing office sends pre-written assignments instead of calling around
- Unmatched shortfalls are flagged early enough to start a backfill request
Built for staffing office coordinators · nurse managers · house supervisors · float pool nurses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.healthstream.comin a real browser with your saved login - no setup, no API keys. -
1
ShiftWizard - match shortfalls to float pool nurses
healthstream.com
WebRun opens ShiftWizard to match shortfalls to float pool nurses. - Open ShiftWizard and list units short of their census-based staffing target for the coming shift
- Pull the float pool roster and check each nurse's unit competencies, availability, and hours
- Match each shortfall to the best-qualified available float nurse
Done when Every unit shortfall has a matched, qualified float pool nurse or is flagged as unmatched.
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2
Twilio - draft the assignment text
twilio.com
WebRun opens Twilio to draft the assignment text. - Draft an assignment text for each matched float nurse naming the unit, shift time, and reporting instructions
- Queue every draft in Twilio for the staffing office to review and send
- Do not send any text without staffing office approval
Done when A draft assignment text is queued for every matched float nurse, none sent automatically.
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3
Microsoft Teams - post the day's float assignments
microsoft.com
WebRun opens Microsoft Teams to post the day's float assignments. - Post the day's complete float assignment list to the staffing office Teams channel
- Include any unit shortfall that could not be matched to a float nurse
- Flag unmatched shortfalls as needing a backfill or agency request
Done when The staffing office has the full float assignment list in Teams, with unmatched shortfalls flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will float nurses get texted without staffing office approval?
No. Every assignment text is drafted in Twilio and held for the staffing office to review and send. WebRun never assigns or contacts a float nurse on its own.
How does it decide which float nurse fits which unit?
It checks each float pool nurse's unit competencies, current availability, and hours against overtime in ShiftWizard, and matches the best-qualified available nurse to each shortfall.
What happens if a shortfall has no available float nurse?
It is flagged as unmatched in the Teams list so the staffing office can start a backfill or agency request right away instead of discovering the gap later.
Related templates
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