Automated ShiftWizard Open-Shift Alerts
Every few minutes, WebRun checks ShiftWizard for newly opened shifts, matches each one against qualified and available nurses by unit and skill, drafts a text alert through Twilio for the charge nurse to review and send, and posts a live open-shift board to Slack so the whole unit can see what still needs covering.
How do I alert the right nurses the moment a ShiftWizard shift opens up?
WebRun checks ShiftWizard every few minutes for newly opened shifts, matches each one against qualified and available nurses by unit and skill, and drafts a text alert through Twilio for the charge nurse to review and send. It also posts a live open-shift board to Slack, so the whole unit sees what still needs covering without anyone refreshing a schedule.
- Qualified nurses are alerted within minutes of a shift opening, not hours
- Charge nurses approve every text before it goes out, nothing sends blind
- The open-shift board updates live so double-booking and stale postings stop
Built for hospital nurse managers · charge nurses · staffing office coordinators · unit schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.healthstream.comin a real browser with your saved login - no setup, no API keys. -
1
ShiftWizard - find newly opened shifts
healthstream.com
WebRun opens ShiftWizard to find newly opened shifts. - Open ShiftWizard and check the schedule for shifts marked Open in the next 7 days
- Note the unit, shift time, and required skill or certification for each opening
- Match each open shift against nurses who are qualified, available, and under their weekly hour limit
- Rank matched nurses by seniority and shift-bid order where your unit's policy applies
Done when Every newly opened shift has a ranked list of qualified, available nurses.
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2
Twilio - draft alerts to qualified nurses
twilio.com
WebRun opens Twilio to draft alerts to qualified nurses. - Draft a short text for each matched nurse naming the unit, date, shift time, and pay differential if any
- Leave every draft queued in Twilio for the charge nurse to review and send
- Do not send any text without charge nurse approval
Done when A draft alert is queued for every matched nurse, with none sent automatically.
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3
Slack - post the live open-shift board
slack.com
WebRun opens Slack to post the live open-shift board. - Post the current open-shift board to the unit Slack channel
- List each open shift with unit, time, and how many nurses have been alerted
- Mark shifts with zero qualified matches as urgent
Done when The unit has a live open-shift board in Slack with urgency flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text nurses without a person approving it first?
No. Every alert is drafted in Twilio and held for the charge nurse to review and send. WebRun never contacts a nurse's phone on its own.
How does it decide which nurses to alert first?
It reads each nurse's unit, skill or certification, and current availability in ShiftWizard, then ranks matches by seniority or your unit's shift-bid order, so the most eligible nurse is drafted first.
What happens once a shift is filled?
It reads the live shift status in ShiftWizard on every check, so a shift that gets claimed is removed from the open-shift board and no further alerts are drafted for it.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.