Automated Occupier Percentage Rent Reports
Every month, WebRun reads each location's gross sales from your Google Sheets sales log, checks the breakpoint and percentage rate on each lease in Occupier, calculates what percentage rent is due, drafts the landlord facing sales report in Gmail, and posts your team a Slack summary of what's owed before it's sent.
How do I automatically calculate and report percentage rent to landlords?
Every month, WebRun reads each location's gross sales from your Google Sheets log, checks the breakpoint and percentage rate recorded on the lease in Occupier, and calculates the percentage rent due. It drafts the landlord facing sales report in Gmail for review and posts your team a Slack summary of what's owed, so reports go out accurate and on time.
- Percentage rent gets calculated the same way every period
- Landlord reports go out drafted, checked, and on time
- The team sees total percentage rent owed across the portfolio at a glance
Built for retail tenants · lease administrators · multi location retailers · restaurant operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
occupier.comin a real browser with your saved login - no setup, no API keys. -
1
Occupier - read the breakpoint and percentage rate
occupier.com
WebRun opens Occupier to read the breakpoint and percentage rate. - Open Occupier and pull the percentage rent terms for each retail lease: breakpoint, natural or artificial, and the percentage rate
- Note the reporting frequency and format the lease requires
- Capture these terms for every location reporting this period
Done when Every location's percentage rent terms are captured for this period.
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2
Google Sheets - pull each location's gross sales
google.com
WebRun opens Google Sheets to pull each location's gross sales. - Open the Gross Sales Log sheet and pull each location's reported sales for the period
- Compare sales against the lease's breakpoint
- Calculate the percentage rent due for any location over its breakpoint
Done when Percentage rent due is calculated for every location over its breakpoint this period.
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3
Gmail - draft the landlord sales report
gmail.com
WebRun opens Gmail to draft the landlord sales report. - Draft the landlord facing sales report and percentage rent statement for each location
- Include the gross sales figure, the breakpoint, and the calculated amount due
- Leave every draft unsent in Gmail for the lease admin team to review before it's filed. Do not send anything automatically
Done when A Gmail draft exists for every location's percentage rent report, awaiting review.
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4
Slack - summarize what's owed
slack.com
WebRun opens Slack to summarize what's owed. - Post a summary of total percentage rent due across the portfolio this period
- List each location's sales, breakpoint, and amount owed
- Note that every report is drafted and waiting in Gmail for review
Done when The team has this period's percentage rent summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit the sales report to the landlord automatically?
No. WebRun only drafts the report and percentage rent statement in Gmail. Someone on your team reviews the figures and sends it, so nothing gets filed with a landlord unattended.
Where do the gross sales figures come from?
From your Google Sheets sales log, which you or your POS export keeps updated. WebRun reads whatever is in that sheet for the period, it doesn't pull sales data on its own.
How does it calculate what's due?
It compares each location's reported gross sales against the breakpoint and percentage rate recorded on the lease in Occupier, then calculates the amount due for any location over its breakpoint.
Related templates
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