Fill game-night seats
When a player submits a game-night RSVP, WebRun logs their name, game, and seat count to your Google Sheets roster, drafts a confirmation email for your review, and posts the organizer a Slack alert with current headcount.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track game event signups and alert the organizer?
WebRun logs every game-night RSVP to your Google Sheets roster the moment a player signs up, drafts a confirmation email in Gmail for organizer review, and posts a Slack alert with the current headcount, so the organizer always knows how many seats are filled without checking the sheet manually.
- Every RSVP logged instantly with no manual data entry
- Organizer sees headcount in Slack without opening the sheet
- Confirmation drafts ready for review so no player is left hanging
Built for game store owners · hobby shop event organizers · tabletop game clubs · card game tournament organizers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - log RSVP to roster
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log RSVP to roster. - Open the event roster sheet for this event date
- Append a new row with the player name, email, game preference, and seat count
- Update the running headcount cell to reflect the new total
Done when The new RSVP is logged and the headcount is updated in the roster sheet.
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2
Gmail - draft confirmation email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft confirmation email. - Draft a confirmation email to the player with the event date, time, and location
- Include the game they signed up for and any prep instructions
- Leave the draft in Gmail for the organizer to review and send
Done when A confirmation email draft is ready in Gmail for organizer review.
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3
Slack - alert organizer with headcount
slack.com How to Automate Slack
WebRun opens Slack to alert organizer with headcount. - Post a Slack message to the events channel with the new signup name and game
- Include the current total headcount versus capacity
- Flag if the event is within 2 seats of capacity
Done when The organizer has a Slack alert showing the new signup and updated headcount.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation email automatically?
No. WebRun drafts the confirmation in Gmail and leaves it for the organizer to review and send. Nothing goes to the player until a human approves it.
What happens when the event is full?
WebRun still logs the RSVP and flags the capacity situation in the Slack alert so the organizer can decide whether to add capacity or notify the player of a waitlist.
Can it handle multiple events at once?
Yes. The roster sheet can have one tab per event, and WebRun logs each signup to the correct tab based on the event date or name submitted in the form.
Related templates
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