Automated Golf No-Show Follow-Up
Every morning, WebRun opens ForeUP, identifies golfers who no-showed the previous day, drafts a courteous re-engagement email for each in Gmail, and posts a summary list to Slack for your review before anything is sent.
How do I automatically follow up with golfers who no-showed a tee time?
Every morning, WebRun opens ForeUP, finds golfers who no-showed the previous day, and drafts a courteous re-engagement email in Gmail for each one. Staff review and approve every draft in Slack before anything is sent, so no golfer receives an unsolicited message.
- No-show golfers receive a personal re-engagement email the next morning
- Staff approve every message before it sends, keeping communication on-brand
- Repeat no-shows are flagged so managers can decide on escalation
Built for golf course operators · country club managers · tee sheet staff · golf pro shops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.foreupgolf.comin a real browser with your saved login - no setup, no API keys. -
1
ForeUP - find yesterday's no-shows
foreupgolf.com
WebRun opens ForeUP to find yesterday's no-shows. - Open ForeUP and navigate to the tee sheet for yesterday's date
- Filter reservations to no-show status
- Capture the golfer name, contact email, booked time, and number of players for each no-show
Done when Every yesterday no-show is listed with golfer contact details and booking information.
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2
Gmail - draft re-engagement emails
gmail.com
WebRun opens Gmail to draft re-engagement emails. - For each no-show, draft a courteous, on-brand re-engagement email addressing the golfer by name
- Reference the missed booking date and invite them to rebook
- Save each message as a Gmail draft so staff can review, edit, and send
Done when A reviewed-ready Gmail draft exists for every no-show golfer. Nothing has been sent.
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3
Slack - notify staff for approval
slack.com
WebRun opens Slack to notify staff for approval. - Post a summary of the no-show count and the number of drafts waiting in Gmail
- Include a direct link to the Gmail Drafts folder for fast one-click review
Done when Staff see the no-show count and a drafts link in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the emails automatically?
No. WebRun saves every re-engagement email as a Gmail draft. A staff member reviews and sends each one. Nothing goes to a golfer without human approval.
What does the re-engagement email say?
A short, friendly note acknowledging the missed visit and inviting the golfer to rebook. Provide WebRun your preferred tone or a sample email and it will match your club's voice.
What if the same golfer no-shows multiple times?
WebRun flags repeat no-shows in the Slack summary so staff can decide whether to draft a standard re-engagement or escalate with a personal call instead.
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