Automated Golf Club Event Lead Follow-Up
Every morning, WebRun opens Club Caddie, finds banquet and private event inquiries that have not yet received a follow-up, drafts a personalized response email for each in Gmail, and posts the lead list to Slack for your events team to review and send.
How do I automatically follow up on golf club banquet and event inquiries?
Every morning, WebRun opens Club Caddie, finds banquet and private event inquiries without a follow-up, and drafts a personalized response in Gmail for each lead. The events team gets a Slack summary and reviews each draft before it is sent, so no inquiry goes cold overnight.
- Every open event inquiry gets a personalized follow-up the next morning
- Events team controls every outbound reply with Gmail draft review
- Already-contacted leads are automatically skipped to prevent duplicate emails
Built for golf club events coordinators · country club banquet managers · events sales staff · private event directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.clubcaddie.comin a real browser with your saved login - no setup, no API keys. -
1
Club Caddie - find new event inquiries
clubcaddie.com
WebRun opens Club Caddie to find new event inquiries. - Open Club Caddie and navigate to the event management section
- Filter inquiries by status to find those not yet followed up
- Capture the contact name, email, event type, preferred date, estimated guest count, and any special notes from each inquiry
Done when Every open banquet or private event inquiry is listed with contact and event details.
-
2
Gmail - draft personalized follow-ups
gmail.com
WebRun opens Gmail to draft personalized follow-ups. - Draft a personalized follow-up email for each inquiry, addressing the contact by name
- Reference the event type and preferred date from their inquiry
- Invite them to schedule a site visit or call with the events team
- Save each as a Gmail draft for staff to review, adjust, and send
Done when One Gmail draft follow-up exists per open inquiry. No email has been sent to any lead.
-
3
Slack - alert events team for review
slack.com
WebRun opens Slack to alert events team for review. - Post a summary of today's open event inquiries to the events team Slack channel
- Include inquiry count, event types, and a link to Gmail Drafts for fast review
Done when Events team sees the open inquiry count and a drafts link in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email event leads automatically?
No. Every follow-up is saved as a Gmail draft. Your events team reviews and sends each one. No inquiry receives an email without a staff member approving it first.
What does the follow-up email say?
A warm, personalized reply referencing the contact's event type and preferred date, inviting them to discuss details with your events team. Provide a preferred tone or sample reply and WebRun will match your club's voice.
What if an inquiry was already followed up manually?
WebRun reads the inquiry status in Club Caddie each run. Any inquiry already marked as contacted or booked is skipped so you never send a duplicate follow-up.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.