Chase collector invoices and payment plans for you
Every Monday, WebRun opens Artlogic, finds overdue invoices and payment plan instalments due this week, drafts a polite reminder for each collector in Gmail, and posts your team a Slack list of who is chased and who still needs attention.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send invoice and payment plan reminders to art collectors?
Every Monday, WebRun opens Artlogic, finds overdue invoices and payment plan instalments due that week, and drafts a polite reminder for each collector in Gmail. It then posts your team a Slack chase list with every outstanding amount and a link to review each draft before sending.
- No overdue invoice or missed instalment goes unnoticed each week
- Collectors receive polite, personalised reminders without the team chasing manually
- The Slack chase list gives the team a clear financial picture every Monday morning
Built for art galleries · art dealers · gallery finance managers · directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.artlogic.netin a real browser with your saved login - no setup, no API keys. -
1
Artlogic - find overdue invoices and upcoming instalments
artlogic.net How to Automate Artlogic
WebRun opens Artlogic to find overdue invoices and upcoming instalments. - Open Artlogic and filter invoices to those that are overdue or have a payment plan instalment due within 7 days
- Capture the collector name, contact email, artwork title, invoice amount, and days overdue or days until instalment
- Skip any invoice already chased in the last 7 days to avoid duplicate reminders
- Sort the list with most overdue first
Done when Every actionable overdue invoice and upcoming instalment is listed with collector and amount details.
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2
Gmail - draft polite payment reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft polite payment reminders. - Draft a polite, on-brand reminder for each collector, addressed by name
- Include the artwork title, invoice amount, original due date, and payment instructions
- For payment plan instalments, note the instalment amount and the upcoming due date
- Leave each email as a draft, unsent, for the gallery team to review before sending
Done when Draft reminders are saved in Gmail for every overdue invoice and upcoming instalment, ready for review.
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3
Slack - report chase list to team
slack.com How to Automate Slack
WebRun opens Slack to report chase list to team. - Post a weekly chase list to the gallery finance channel in Slack
- List each collector, amount, and days overdue, with a link to the corresponding Gmail draft
- Flag the oldest or largest outstanding balances at the top
Done when The team has this week's payment chase list in Slack with links to every draft reminder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminders to collectors automatically?
No. Every reminder is drafted in Gmail and left unsent. A team member reviews and approves each one before it reaches the collector.
Will it contact a collector more than once a week?
No. WebRun checks whether a reminder was sent in the last 7 days and skips any collector already chased recently, so no one receives duplicate messages.
Does it handle payment plan instalments separately from overdue invoices?
Yes. It distinguishes between overdue invoices and upcoming instalment dates, and the draft for each reflects the correct context and amount.
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