Automated Art Gallery Artist Sales Statements
At the end of each month, WebRun opens Artlogic, pulls all sales transactions for each represented artist, compiles the gross sale, gallery commission, and net artist payment into a draft statement, saves it as a Gmail draft, and notifies your team in Slack to review and send each one.
How do I automatically generate artist sales statements from my gallery CRM?
At the end of each month, WebRun pulls completed sales from Artlogic, groups them by artist, and calculates the gross sale price, gallery commission, and net payment for each work sold. It drafts a clear, itemised statement in Gmail for every artist and alerts your team in Slack to review the figures before sending.
- Artist statements are ready for review within hours of month end, not days
- No calculation errors from manual spreadsheet work
- Artists receive accurate, timely statements that reflect the gallery's professionalism
Built for art galleries · gallery directors · gallery finance managers · artist liaison staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.artlogic.netin a real browser with your saved login - no setup, no API keys. -
1
Artlogic - pull monthly sales data per artist
artlogic.net
WebRun opens Artlogic to pull monthly sales data per artist. - Open Artlogic and filter completed sales for the prior calendar month
- Group transactions by represented artist
- For each artist, capture the artwork title, sale date, gross sale price, gallery commission rate, and net artist payment
- Note any outstanding consigned works that did not sell in the period
Done when All sales transactions for the prior month are grouped by artist with gross, commission, and net figures calculated.
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2
Gmail - draft clear sales statement for each artist
gmail.com
WebRun opens Gmail to draft clear sales statement for each artist. - Draft a sales statement email for each artist, addressed by name
- Present a clear itemised table of artworks sold, sale prices, commission deducted, and net payment due
- Include the total net payment and the expected payment date
- Leave every email as a draft, unsent, for the gallery to review for accuracy before sending
Done when Draft sales statement emails are saved in Gmail for every artist with sales in the period, ready for review.
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3
Slack - notify team to review and send statements
slack.com
WebRun opens Slack to notify team to review and send statements. - Post a month-end notification to the gallery finance channel
- List each artist with a statement ready, the number of works sold, and the net payment due
- Link to each Gmail draft so the team can review and approve them in one place
Done when The team is alerted in Slack with a summary of all pending artist statements and links to each draft.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send statements to artists automatically?
No. Every statement is drafted in Gmail and held for review. A team member checks the figures and approves each statement before it is sent to the artist.
How does it calculate the net artist payment?
It reads the gross sale price and the gallery commission rate from each Artlogic transaction record and calculates the net from those figures. The draft shows all three clearly so your team can verify the maths.
What if an artist had no sales that month?
Artists with no completed sales in the period are skipped. The Slack summary notes only artists with statements ready, so there are no blank or zero-amount drafts to review.
Related templates
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