Automated Cass Accessorial Charge Variance Review
Every morning, WebRun opens CassPort, extracts all accessorial charges billed in the latest invoice cycle, checks each against your contracted accessorial schedule, and adds any variance or unapproved charge type to an Airtable worklist for your auditors to review.
How do I automatically review accessorial freight charges against my carrier contracts?
WebRun extracts all accessorial charges from your Cass invoice cycle every morning, compares each one against your contracted accessorial schedule, and adds every variance or unapproved charge type to an Airtable worklist. Auditors open Airtable to a pre-filtered list of exceptions with billed versus contracted amounts already filled in.
- Unapproved accessorial charges caught before the payment run
- Auditors work a focused exceptions list rather than scanning raw invoices
- Contract compliance tracked per carrier across every charge type
Built for freight audit teams · transportation managers · logistics controllers · supply chain finance
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
my.cassport.comin a real browser with your saved login - no setup, no API keys. -
1
Cass - extract accessorial charges and compare to contract schedule
cassinfo.com
WebRun opens Cass to extract accessorial charges and compare to contract schedule. - Open CassPort and filter the invoice queue to accessorial charge line items for the current cycle
- For each accessorial, look up the applicable rate or allowance in your stored carrier contract terms
- Flag charges that exceed the contracted rate, belong to an unapproved charge type, or lack a corresponding shipment reference
- Capture carrier name, invoice number, charge type, billed amount, contracted amount, and variance
Done when Every accessorial variance in the current batch is captured with its contract deviation details.
-
2
Airtable - build daily accessorial variance worklist
airtable.com
WebRun opens Airtable to build daily accessorial variance worklist. - Add each flagged accessorial as a new record in the Accessorial Variance base
- Populate carrier, invoice number, charge type, billed vs. contracted amount, and variance percentage
- Set the Status field to 'Pending Review' so auditors can work through the list and close each item
Done when All accessorial variances are in Airtable with status set to Pending Review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it dispute accessorial charges with carriers automatically?
No. WebRun builds the review worklist in Airtable. Any dispute communication to a carrier is drafted for human review and approval before being sent.
What accessorial types does it check?
It checks any charge type visible in your CassPort invoice data against the accessorial schedule stored in your contract terms, including detention, fuel surcharge, residential delivery, and liftgate charges.
Can I configure which charge types are automatically approved?
Yes. During setup you define an approved charge-type allowlist and a tolerance threshold. Charges within those parameters are skipped so auditors only see genuine exceptions.
Related templates
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