Point of Rental Deposit Refund Alerts
Every night, WebRun opens Point of Rental, finds equipment returned and inspected clean with no damage charge or open balance, matches the held security deposit in Stripe, drafts the refund for the full deposit amount, and posts your accounts team a Slack list to approve before any refund actually processes.
How do I process rental security deposit refunds without the wait?
WebRun checks Point of Rental every night for equipment returned clean, with no damage note and no open balance, then matches the held security deposit in Stripe and drafts a refund for the full amount. It posts your accounts team a Slack list to approve, so customers get their deposit back promptly without a refund ever processing unreviewed.
- Cleared deposits are drafted for refund the same night the equipment returns
- Every refund is matched against a clean inspection before it is drafted
- No refund processes without an accounts team member approving it
Built for construction equipment rental yards · rental accounts teams · heavy equipment rental companies · rental billing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.point-of-rental.comin a real browser with your saved login - no setup, no API keys. -
1
Point of Rental - find returns cleared for refund
point-of-rental.com
WebRun opens Point of Rental to find returns cleared for refund. - Open Point of Rental and find equipment returned and inspected with no damage note and no open balance
- Confirm the security deposit on the contract has not already been refunded
- Capture the customer, contract number, and deposit amount for each
Done when Every cleared return with an unrefunded deposit is listed with its amount.
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2
Stripe - draft the deposit refund
stripe.com
WebRun opens Stripe to draft the deposit refund. - Look up the original deposit charge in Stripe for each cleared contract
- Draft a refund for the full deposit amount against that charge
- Save the refund as a draft, do not process it
Done when A drafted, unprocessed refund exists in Stripe for every cleared deposit.
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3
Slack - alert accounts to approve
slack.com
WebRun opens Slack to alert accounts to approve. - Post a list of drafted refunds to the accounts channel with customer and amount
- Sort by longest waiting since return first
- Leave every refund for an accounts team member to approve before it processes
Done when Accounts has tonight's drafted refund list in Slack, awaiting approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it refund the customer's card automatically?
No. WebRun drafts the refund in Stripe and leaves it unprocessed. An accounts team member reviews and approves every refund before the money actually moves.
How does it know a return is clear of damage?
It checks that the return inspection in Point of Rental has no open damage note and no unpaid balance on the contract before it drafts a refund.
What if the deposit only partially covers a charge?
WebRun only drafts a refund for returns with no open balance. If a damage charge is still pending, that deposit is left out of the list until the charge is resolved.
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