Point of Rental Automated Damage Billing Alerts
Every night, WebRun opens Point of Rental, reads the return inspection notes and damage waiver status for equipment checked in that day, drafts a billable damage line item in QuickBooks for anything not covered by the waiver, and posts your billing team a Slack alert to review and approve before any invoice goes out.
How do I catch equipment damage not covered by the rental waiver?
WebRun reviews every equipment return checked into Point of Rental each night, reading the inspection notes and waiver status. For damage not covered by the waiver, it drafts a billable line item in QuickBooks with the repair cost, then posts your billing team a Slack alert to approve, so no damage charge reaches a renter without a manager's sign off.
- Uncovered damage gets a drafted charge the same night it is checked in
- Waiver coverage is checked automatically before a charge is drafted
- No damage invoice reaches a renter without a manager's approval
Built for construction equipment rental yards · rental billing managers · heavy equipment rental companies · yard inspection teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.point-of-rental.comin a real browser with your saved login - no setup, no API keys. -
1
Point of Rental - read return inspections for damage
point-of-rental.com
WebRun opens Point of Rental to read return inspections for damage. - Open Point of Rental and pull today's checked-in returns with a damage note on the inspection
- Check whether each renter purchased a damage waiver and what it covers
- Capture the contract, renter, equipment, damage description, and waiver status for each
Done when Every damaged return today is listed with its waiver status.
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2
QuickBooks - draft the damage billing line item
- For damage not covered by a waiver or over the waiver limit, draft a billable line item on the renter's account
- Fill in the damage description, estimated repair cost, and contract reference
- Save the line item as a draft, do not finalize or send the invoice
Done when A drafted, unsent damage charge exists in QuickBooks for every uncovered case.
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3
Slack - alert billing to approve
slack.com
WebRun opens Slack to alert billing to approve. - Post a billing alert listing each drafted damage charge with the renter and amount
- Flag any case where the waiver coverage is unclear for a manual review
- Leave every charge for a billing manager to approve before the invoice is sent
Done when Billing has tonight's damage charge list and drafted line items in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it bill the customer automatically?
No. WebRun only drafts the damage line item in QuickBooks and leaves it unsent. A billing manager reviews and approves every charge before an invoice goes to the renter.
How does it know what the damage waiver covers?
It reads the waiver status and coverage limit already recorded on the contract in Point of Rental. If coverage is unclear, WebRun flags the case in Slack instead of guessing.
What if the return inspection has not been completed yet?
WebRun only reads returns with a completed inspection and a damage note. A return without a finished inspection is skipped until the note is added.
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