Automated Emburse Stuck Expense Report Chasing
Every morning, WebRun opens Emburse, checks which expense reports have sat in approval for more than three days, posts the full stuck list to Telegram, and texts each approver through Twilio so employees get reimbursed on time instead of waiting on a forgotten approval.
How do I chase expense reports stuck in Emburse approval?
WebRun checks Emburse every morning for expense reports stuck in approval more than three days, posts the full chase list to Telegram, and texts each approver through Twilio. It never approves or reimburses a report itself, so stuck reports get unblocked by the person holding them up, and employees get paid back without an unnecessary wait.
- Stuck reports get chased within three days, not a full pay cycle
- Approvers hear directly instead of the request getting buried in email
- Already approved reports never generate a duplicate chase
Built for finance teams · controllers · HR operations · travel and expense managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.emburse.comin a real browser with your saved login - no setup, no API keys. -
1
Emburse - check expense reports stuck in approval
emburse.com
WebRun opens Emburse to check expense reports stuck in approval. - Open Emburse and list expense reports pending approval
- Note how many days each has been waiting and who it's assigned to
- Flag anything waiting more than three days
Done when Every report stuck more than three days is listed with its approver.
-
2
Telegram - post the chase list
telegram.org
WebRun opens Telegram to post the chase list. - Post the full stuck report list to the finance channel
- Group reports by approver
- Put the oldest and largest reports first
Done when The finance channel has today's stuck report list.
-
3
Twilio - text the approver
twilio.com
WebRun opens Twilio to text the approver. - Text each approver the count of reports waiting on them
- Include the oldest report's age in days
- Skip anyone with nothing stuck today
Done when Every approver with a stuck report has been texted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve the report or reimburse the employee itself?
No. WebRun never sends a payment, issues a refund, or transfers funds on its own. It only reads pending approvals and chases them, leaving every approval and reimbursement decision to your team in Emburse.
Who receives the text reminder?
The approver the report is currently assigned to in Emburse. It texts them directly rather than routing everything through finance first.
What happens once a report is approved?
It reads the live approval status each morning, so a report approved yesterday drops off today's chase list automatically.
Related templates
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